2026-01-20 - ACCESS EC Meeting Agenda & Summary

Consent Agenda - @Tom Furlani (5 mins)

1. Approval of summaries from prior EC meeting - https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1868759041

Informational Items

Allocations - @Bruno Abreu

1. no updates

2. situational awareness - division of tasks is complete, quarterly report was a nice way to get familiar with the team

Support - @Shelley Knuth /Alana/Jim

1. heading to USC tomorrow

Operations Tim/Leslie

1. no updates

Metrics @Tom Furlani @Joseph White

1. no updates

RP Forum @Eric Adams (RCAC) @Virginia Trueheart

1. Vice Chair Election Results - Virginia is co-chair officially

EAB @Chuck P

1. updates below

ACO @John Towns

1. Quarterly Report submitted

2. Evaluation activity during quarterly meeting - paragraph writeups - Lisa presenting

   1. Plan:  A group based self evaluation of the functioning of the Executive Council over the past 4 years with the purpose of surfacing and capturing successes, challenges and lessons learned. Topics of discussion will  include:  how the EC has evolved over time, what operational structures and behaviors have worked well, which have worked less well, approaches to decision making and delegation,  recommendations for the current or future EC with similar structure. Areas where individual EC members hold divergent perspectives will be noted as well as areas where there is full agreement. All reasonable efforts will be made to maintain the confidentiality of individual EC member comments when it comes to reporting the findings from this meeting.

   2. Outcomes: A list of Lessons Learned that the EC is willing to share with the NSF verbally and in the Evaluator’s Annual Report.  
      Audience for Lessons Learned: NSF personnel. There are currently no plans to share the Lessons Learned more broadly. Any future dissemination of Lessons Learned is at the discretion of the EC and NSF.
      As stated above, all discussion during this meeting will remain confidential. The only items that will be shared outside the meeting are the Lessons Learned that everyone present agrees upon.
      No formal preparation is required prior to the meeting. It would be helpful if each member of the EC thinks a bit about the discussion topic in advance of our gathering.
      Other Information: We will not be conducting any additional interviews outside of this discussion because of the inherent challenge of maintaining individual confidentiality.

   3. List of lessons learned

   4. Audience is NSF personnel - no wider plans

   5. Discussion will remain confidential

   6. Please think about this before the meeting

NSF - Sharon and Ed -

1. no updates

Standing Committee Updates - EC Liaison - (Chuck lead)

1. SC/WG CoordinationPreview - all current SCs are scheduled for this cycle

2. Communications Standing Committee

   1. no report

3. Cybersecurity Standing Committee

   1. Has not met since last EC meeting

4. Evaluation Standing Committee

   1. no report

5. Infrastructure Standing Committee

   1. no report

6. Ticketing Standing Committee

   1. Reporting today as part the agenda - no one showed - will need to be rescheduled for next week

7. Web Presence Standing Committee

   1. no report

8. Data Architecture WG (Proposed)

   1. no report

Milestone Review: (Link Below)
75 and 70 have been updated - they are good to go

Open

EC Meeting To Do / Follow Ups: (Link Below)
- is ATT-215 complete? we cannot use grant funds as a sponsor - John has been using ACO/ICR funds for this - Tom will ask on his side - John believes it was $5000
For PEARC25, ACCESS had a Gold level exhibitor presence.  $10,500

Open

Reminders

1. don't forget to review Engagement Tracker and Risk Register Review

   1. Upcoming Meetings & Events (ACCESS Engagement TrackerPreview )

   2. https://access-ci.atlassian.net/jira/core/projects/RR/list?sortBy=assignee&direction=DESC&filter=status%20in%20(%22Execute%20Contingency%22%2C%20Monitor%2C%20Review)

2. create a ticket if you have anyone onboarding or offboarding and need access permissions set properly