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2026-01-13 - ACCESS EC Meeting Agenda & Summary

2026-01-13 - ACCESS EC Meeting Agenda & Summary

Attendees:

  • RAMPS/Allocations: Bruno Abreu (v), Rob Light, Ken Hackworth, Nathan Tolbert

  • MATCH/Support: Shelley Knuth (v), Alana Romanella, Jim Griffioen

  • CONECT/Operations: Tim Boerner (v), Leslie Froeschl

  • MMS/Metrics: Tom Furlani (v), Joe White

  • RP: Eric Adams (v), Virginia Trueheart

  • EAB: Chuck Pavloski

  • OpenCI/ACO: John Towns (v), Amit Majumdar, Misha Shah, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Ed Walker

  • Speaker: Dina Meek

Parking Lot

  • Fill EAB spot vacated by Vivian HuangFu

  • Misha will not be able to attend the 1/27/2026 meeting

https://docs.google.com/spreadsheets/d/1qlv6quvIWVgjtkh6KDZwH7lzP7AX9Pcnv-T40vf9U6Y/edit?gid=0#gid=0

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the toolbar)

Agenda

Consent Agenda - Updates for the team that should be completed/read offline

  1. Consent Agenda - @Tom Furlani (5 mins)

    1. Approval of summaries from prior EC meeting - https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1863024641

  2. Informational Items

  3. Allocations - @Bruno Abreu

    1. Transition

  4. Support - @Shelley Knuth /Alana/Jim

    1. Signing contract for Denver Workshop

  5. Operations Tim/Leslie

    1. Operations had our 1-1 with EAB immediately prior to this meeting today

    2. Ops is looking ahead to a fall RP workshop likely either the week of Sept 21 or 28. Plans are VERY early and still vetting with RPs and hotel.

    3. Quarterly report will be submitted before the end of this week.

  6. Metrics @Tom Furlani @Joseph White

    1. Submitted Quarterly Report

    2. EAB - Metrics meeting on Friday went well. Attended by 4 EAB members and went a little over an hour.

  7. RP Forum @Eric Adams (RCAC) @Virginia Trueheart

    1. first meeting of the year will be Thursday

  8. EAB @Chuck P

    1. Agenda discussion for the EAB quarterly meeting is next on the to do list - will review with EC via email comms.

    2. Need to be ready in time to share with EAB at least 1 week prior

  9. ACO @John Towns

    1. working on quarterly report - will be a couple days late - have already spoken with Sharon

  10. NSF - Sharon and Ed -

    1. Will be reviewing quarterly reports in the order they came in

  11. Standing Committee Updates - EC Liaison - (Chuck lead)

    1. https://docs.google.com/document/d/1pNfsXwr7640_7zk03mJu2jDUqDAsG37fOezlqNYcX0E/edit?usp=sharing - need to get Infrastructure and Cybersecurity SCs to schedule interim communications with the EC in Jan/Feb 2026

    2. Communications Standing Committee

      1. no report

    3. Cybersecurity Standing Committee

      1. Has not met since EC approval of policies in December; will be working on review/updates of additional policies

    4. Evaluation Standing Committee

      1. no report

    5. Infrastructure Standing Committee

      1. no report

    6. Ticketing Standing Committee

      1. no report

    7. Web Presence Standing Committee

      1. no report

    8. Data Architecture WG (Proposed)

      1. Joe update: Draft charter is in progress (slight delay due to staff changes on Allocation team).

  12. Milestone Review: (Link Below)

    image-20260113-195344.png

  13. EC Meeting To Do / Follow Ups: (Link Below)
    - is ATT-215 complete? we cannot use grant funds as a sponsor - John has been using ACO/ICR funds for this - Tom will ask on his side - John believes it was $5000

    image-20260113-195729.png

  14. Reminders

    1. don't forget to review Engagement Tracker and Risk Register Review

      1. Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

      2. https://access-ci.atlassian.net/jira/core/projects/RR/list?sortBy=assignee&direction=DESC&filter=status%20in%20(%22Execute%20Contingency%22%2C%20Monitor%2C%20Review)

    2. create a ticket if you have anyone onboarding or offboarding and need access permissions set properly

Additional Agenda Items

  1. Standing Committee Reports

    1. Communications/Web Presence - Dina Meek (~15 mins)

    2. Slides Presentation:

      1. Comms:  https://docs.google.com/presentation/d/101lxO7WLO3IvE7IosqiWd8owXhjSJW6_/edit?slide=id.p1#slide=id.p1

      2. Web:    https://docs.google.com/presentation/d/1oRyaZZW_y0m7bDzoz9Se3SEvnKua-SyI/edit?rtpof=true

  2. Quarterly Meeting Update - Shannon Bradley/Cindy Wong

    1. Agenda Planning - Cindy, Misha, Shannon, Amit, …

      1. How to proceed - Agenda Google sheet: https://docs.google.com/spreadsheets/d/18CkNXNN-l2JIsSK4ZTecj6G6rSa4AKeIxwhJwjqQv_U/edit?gid=0#gid=0

      2. Agenda Confluence Page - https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1653899266

      3. Cindy sent out email for staff input for the agenda on Monday (yesterday)

        1. We will have two weeks to evaluate sessions

        2. Shannon will need to confirm with caterers the exact time of breaks and lunch no later than Feb 17, 2026

    2. Agenda suggestion Team time - Tuesday afternoon - if anyone wants to participate

      1. need to reconfirm with Support if they are meeting or not

    3. Hotel Booking Link - just came in - will be sending this out

      1. Booking Link: https://www.hilton.com/en/book/reservation/deeplink/?ctyhocn=CHIWJGI&groupCode=90P&arrivaldate=2026-02-16&departuredate=2026-02-20&cid=OM,WW,HILTONLINK,EN,DirectLink&fromId=HILTONLINKDIRECT

      2. Please note the cut off to book is Friday 1/23/25

      3. They usually cut off 3 weeks before the event

      4. Their policy is firm because of a group of our size

    4. Lisa K - Discussion of what she will be leading during the Quarterly meeting

      1. Looking at Proposal on shared screen

      2. Option 1 is the preferred option - EC Focus group evaluating performance of ACO

      3. Shelley - is there anything Lisa can to to prepare for the transition?

      4. John - problem is we don’t know what is entailed in the transition

      5. Do an exit interview with Stephen Deems and Dave Hart since they have transitioned out - not feasible to bring them to the event

      6. There is an opportunity to send info the Lisa ahead of time if you like

  3. EAB - Chuck Pavloski

    1. Vivian Huangfu has retired from the EAB

      1. Proposed procedure to replace EAB members mid-term: https://docs.google.com/document/d/1_9hCf4Asq7urbMxdH9WFrrrr1O3UvVS9kGTzuJqyYSM/edit?tab=t.0

        1. https://access-ci.atlassian.net/browse/ATT-231

      2. can incorporate this into the charter later

      3. Will change the verbiage so each possible candidate is brought to the EC for approval

      4. With the knowledge that this change will be made - everyone is in agreement

      5. Nominee will be brought to the EC next week

    2. Still need ACO and RAC appointments with the EAB

  4. Finalize Shared Priorities

    1. Each team edited their bullet text on the 4 shared priority slides - new text is in red https://docs.google.com/presentation/d/1GaZUsTTNd3tFdEvEFFGqakaEsyaLW5t6/edit?usp=sharing&ouid=117449711423520058174&rtpof=true&sd=true

      1. Each team add can add supplemental slides containing greater detail on their contributions to the 4 shared priorities (if desired)

        1. Highlight your text in red so we will know that each team is finished with their edits - we will review when all teams have red text - done

      2. Shared version is the slide with the 4 priorities

Next Meeting: January 20, 2026

 

LINKS

Program Milestones

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20IN%20(%22Annually%22%2C%20%22In%20Progress%22%2C%20%22Monthly%22%2C%20%22Ongoing%22%2C%20%22Quarterly%22%2C%20%22Semi%20Annually%22%2C%20%22Upcoming%22)%20AND%20labels%20%3D%20%22EC%22

 

EC Meeting Task Tracking + Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22%2C%20%2224Dec-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)

 


Reference:

Risk Register:

https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request:

https://access-ci.atlassian.net/jira/core/projects/PCR/board