2025-12-17 - OpenCI Leadership Meeting Agenda & Summary

Decisions made during the meeting:

Agenda/Notes

1. Most Recent EC Meeting Debrief

   1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1829273601

   2.  

2. Review Action Items
   ACO Member To Do Items

   1.  

3. Select Spotlight Topic for Monday’s NSF meeting

   1. https://access-ci.atlassian.net/wiki/spaces/ACP/database/1644199966

   2. Topic Picked:

      1. Defer to begin again next year - Jan 12, 2026
         
         

4. Updates

   1. @John Towns

      1. no updates

   2. @Chuck P

      1.  

   3. @majumdar

      1.  

   4. @Cindy Wong

      1. External Advisory Board

         1. Feb. 17, 2026 in person in Chicago - will send travel instructions to the EAB in the NY

         2. Service Teams 1-1 (closed meetings)

            1. Operations scheduled Thursday, January 8, 2026 - rescheduling.

            2. Metrics scheduled Friday, January 9, 2026

            3. Next will be ACO and RP

               1. For ACO, include Lisa K in scheduling, and give Lisa 10 mins with EAB alone.

         3. Vivian HuangFu (SDSU) - requested to end membership after one-year term

            1. Chuck and John are aware. Next steps will be addressed in the NY

         4. Is there an update on EAB COI status as an member? https://access-ci.atlassian.net/browse/ATT-229

      2. Researcher Advisory Committee - availability request out to RAC for Spring 2026, deadline today, December 17

      3. Evaluation - no update

         1. To-do: Staff listing - will work with Shannon to ensure this is up-to-date

   5. @Dina Meek

      1.  

   6. @Kimberly Bruch

      1.  

   7. @Misha Shah

   8. @Lisa -

      1. We need to design what she will be working on for the Quarterly Meeting in February

5. @Shannon Bradley -

   1.  

Discussion

ACO PY5 Goals and how they align to ACCESS Project Wide Goals

• Background Info:

  1. Notes: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1815052432

  2. Morning Note Synthesis: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1815052432/EC+Quarterly+Meeting+Notes#Synthesis-of-the-morning-notes%3A

  3. Summary of Planned Goals/Actions - by team: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1820852243

  4. Summary of Planned Goals/Actions - by PY5 ACCESS Wide Goals: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1819869206

  5. PY5 Summary White Sheet: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1820688409

• PY5 ACCESS Wide Goals

  1. Improve the user experience (e.g., better user guidance, personalization of the user experience, and better insights through usage analysis, …)

  2. Increase the value delivered to the ACCESS-Allocated Resource Providers (e.g., easier integration processes, simpler and more effective tools, …)

  3. Solidify the programmatic foundation for transitioning to successor awards (e.g., modernizing tools, updating documentation and policies, and improving cross-program operational alignment, capturing lessons learned, …)

  4. Better capture and articulate ACCESS scientific impact (e.g., through publications data, new captured metrics, new analysis of existing data captured, …)
     
     

• ACO

 ACO Connecting to ACCESS Wide Goals

• Continue to improve upon governance structures and processes

  • Refine Standing Committee and Working Groups procedures

  • Improve communication channels between EC & SCs/WGs

• Leverage advisory bodies (EAB, RAC) 

  • Ensure robust communication and integration of feedback from advisory bodies

  • Track and address active EAB and RAC recommendations with the EC

• Engage the community

  • Assessing researcher satisfaction; Enhance survey response rates 

  • Tracking community-building and engagement events across the program

  • Enhance engagement, improve visibility, and ensure strategic communication efforts

• Transition planning and project close-out

  • Transition plan for tools, processes, capabilities that might be transferred to subsequent awardee(s)

  • Prepare for project close out and final reporting

Next Meeting: Jan 7, 2026

Reference

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit?usp=sharing