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2025-12-11 - EC+ December Quarterly Meeting Agenda

2025-12-11 - EC+ December Quarterly Meeting Agenda

 

 

Agenda — ACCESS EC Quarterly 

Format: Virtual (Zoom/Teams)

Link: Join our Cloud HD Video Meeting

Executive Summary

This quarterly meeting doubles as the Program Year 5 (PY5) planning session. The morning features five equal-time, data-driven award presentations responding to NSF guidance (plans justified by data already collected across ACCESS). The afternoon synthesizes cross-award themes and identifies 3–5 ACCESS-wide PY5 priorities, with attention to feasibility, coordination, and early succession/sustainability planning. The day ends with clear decisions, initial leads, and next steps.

 

9:00 – 12:50 PM — Data-Driven Award Plans

9:00 – 9:15 — Welcome & Framing (John Towns)

Facilitator notes: Reinforce goals and expected outputs; reference NSF’s data-driven expectation; set collaborative tone; invite listening for cross-award opportunities. (Includes a 5-min buffer.)

9:15 – 9:45 — Award Presentation #1: (Led by ACO) 

9:45 – 10:15 — Award Presentation #2: (Led by Support)

10:15 – 10:30 — Morning Break

10:30 – 11:00 — Award Presentation #3: (Led by Operations)

11:00 – 11:30 — Award Presentation #4 (Led by Metrics)

11:30 – 12:00 — Award Presentation #5 (Led by Allocations)

12:00 – 12:10 — Open Reflection (Led by John Towns)

Quick group synthesis of cross-award themes.
Facilitator notes: Prompt: “What common threads did you hear?” Keep to high-level observations.

12:10 – 12:50 — Lunch Break

12:50 – 3:40 PM — ACCESS-Wide PY5 Priorities

12:50 – 12:55—  Share Summary of Morning Sessions (Led by Shannon Bradley)

Notes from the morning session will be shared with all attendees. 

12:55 – 1:25 — Synthesis: Themes & Signals (Led by Chuck Pavloski)

Review major themes from:

  • Morning award presentations

  • Pre-work PY5 idea submissions

Identify areas of convergence/divergence.
Facilitator notes: Show a high-level visual; prompt quick reactions; note where clarity is needed. (Built-in 5-min buffer.)

1:25 – 2:25 — Discussion: Highest-Impact Areas (Led by Chuck Pavloski)

Focus on:

  • Where ACCESS must collectively focus

  • Which areas have strongest data support

  • Where cross-award coordination is essential

  • Feasibility & capacity (how much new work is appropriate)

  • Early succession/sustainability planning (e.g., XSEDE lessons)


Facilitator notes: Steer toward decision-ready proposals; redirect deep technical debate to later working time. (Built-in 10-min buffer.)

2:25 – 2:40 — Break

2:40 – 3:25 — Decision Round (Led by Misha Shah)

  • Identify 3–5 shared ACCESS-wide PY5 priorities

  • Confirm alignment to ACCESS goals / metrics

  • Identify initial lead(s) / involved teams

  • Capture high-level success indicators

  • Discuss whether succession / sustainability planning should be included as one of the PY5 priorities (e.g., XSEDE transition model consideration)

Facilitator Notes:

  • Use narrowed list from discussion as starting point

  • Timebox debate; drive toward convergence

  • If consensus stalls: record options + propose decision path
    (Built-in 5-min buffer)

3:25 – 3:40 — Wrap-Up & Next Steps (Led by Misha Shah)

  • Summarize decisions

  • Outline plan for written PY5 priorities summary and January follow-up/implementation planning


Facilitator notes: Re-anchor on points of alignment; reinforce shared accountability.

Expected Outputs

  • Data-informed PY5 award plans

  • 3–5 ACCESS-wide shared priorities mapped to ACCESS goals and supported by available data

  • Early direction on succession/sustainability planning