2025-12-10 - OpenCI Leadership Meeting Agenda & Summary

Decisions made during the meeting:

Agenda/Notes

1. Most Recent EC Meeting Debrief

   1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1803780097

   2. Misha - presented Goals and Outcomes

   3. Derek Simmel - discontinue phone option for Duo

      1. There will need to be communication to the community

   4. Voted on AUP and Privacy Policy

      1. Dina - they are on the website - do we need to update on the website?

      2. They will generate the web version of the text and we can get it to Dina

   5. Cancel EAB meeting on Dec 17

   6. Tom Furlani will be next EC Chair

   7. Authentication - vetting process for new users

2. Review Action Items
   ACO Member To Do Items

   1. placement of Letter of Collaboration will go on About Page - moving forward

      Open

      

3. Select Spotlight Topic for Monday’s NSF meeting

   1. https://access-ci.atlassian.net/wiki/spaces/ACP/database/1644199966

   2. Topic Picked:

      1. Info from Tomorrows meeting? - not yet - we will not have had a chance to meet to review with EC yet

      2. Defer to begin again next year - Jan 12, 2026

      3. Provide a written update ahead of time and have a short meeting - John will provide update

         1. not sure we will meet on Dec 5, 2025

      4. Guidance on how to prepare for end of project - might be an EC discussion first - then talk about ACO

4. Updates

   1. @John Towns

      1. no updates

   2. @Chuck P

      1.  

   3. @majumdar

   4. no updates

      1. Dave cancelled the Eval meeting today

   5. @Cindy Wong

      1. External Advisory Board

         1. Dec 17, 2025 virtual meeting - CANCELLED

            1. Invite cancelled, materials noted as cancelled for record

         2. Feb. 17, 2026 in person in Chicago – Calendar invites sent along with QM (optional)

            • Do we have location and hotel confirmed? Would like to start drafting logistic details for EAB.

              1. Confirmed and info in planning spreadsheet (see link below)

         3. Is there an update on EAB COI status as an member? https://access-ci.atlassian.net/browse/ATT-229

      2. Service Team 1-1s

         1. IP: Availability request in progress for Metrics and Operations, deadline Friday, Dec. 12

         2. To-do: Next ACO?, do we want one? - Yes

         3. To- do: RP, Eric Adams, will check to see if he would like to have one.

            1. Vice Chair to come in early 2026

      3. Researcher Advisory Committee - availability request out to RAC for Spring 2026, deadline Wed. Dec 17

      4. Evaluation - no update

         1. To-do: Staff listing - will work with Shannon to ensure this is up-to-date

5. @Dina Meek

   1. sent out a survey to those who came to the booth at SC

   2. looking for numbers of how many badges we scanned - 180 - 200 she believes

   3. Survey of satisfaction was 8 - 10 from respondents

6. @Kimberly Bruch

   1. Comment on a slide - Slide 10

7. @Misha Shah

   1. Status of ACO slides for presentation

8. @Lisa -

   1. We need to design what she will be working on for the Quarterly Meeting in February

9. @Shannon Bradley -

   1. Feb Quarterly Meeting: https://docs.google.com/spreadsheets/d/1ufIhfLOpaOm8-xmhzITII6lhcBnRHQQ8EZxCSjW6irc/edit?gid=0#gid=0

   2. Planning for Dec meeting

   3. Financials

Next Meeting: Dec 17, 2025

Reference

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit?usp=sharing