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2025-11-11 - CANCELLED - ACCESS EC Meeting Agenda & Summary

2025-11-11 - CANCELLED - ACCESS EC Meeting Agenda & Summary

Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella, Jim Griffioen

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • RP: Eric Adams (v), Virginia Trueheart

  • EAB: Chuck Pavloski

  • OpenCI: John Towns (v), Amit Majumdar, Misha Shah, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Ed Walker

Parking Lot

  • Fall Events to be aware of: Shelley’s and John’s calendars

    • November 18 (SC; anticipate EC meeting is cancelled)

  • Stephen - on PTO December 10 - January 5 (wedding/honeymoon)

https://docs.google.com/spreadsheets/d/1qlv6quvIWVgjtkh6KDZwH7lzP7AX9Pcnv-T40vf9U6Y/edit?gid=0#gid=0

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the toolbar)

  1.  

Agenda

  1. Consent Agenda @Shelley Knuth (5 mins)

    1. Approval of summaries from prior EC meeting - 2025-11-04 - ACCESS EC Meeting Agenda & Summary

  2. Informational Items

  3. Allocations @Stephen Deems

    1.  

  4. Support@Shelley Knuth /Alana/Jim

    1.  

  5. Operations @Tim Boerner /Leslie

    1.  

  6. Metrics @Tom Furlani @Tom Furlani

  7. RP Forum @Eric Adams (RCAC)

    1.  

  8. EAB @Chuck P

    1.  

  9. ACO @John Towns

    1.  

  10. NSF - Sharon and Ed -

    1. shutdown still in place - should be ending this week?

  11. Standing Committee Updates - EC Liason - (Chuck lead)

    1. Communications Standing Committee

      1.  

    2. Cybersecurity Standing Committee

    3. Evaluation Standing Committee

    4. Infrastructure Standing Committee

    5. Ticketing Standing Committee

      1. From JP: ACCESS Ticket Handling Documentation: https://access-ci.atlassian.net/wiki/spaces/ATSupport

    6. Web Presence Standing Committee

      1.  

  12. Milestone Review: (Link Below)

  13. EC Meeting To Do / Follow Ups: (Link Below)

  14. Reminders

  15. Upcoming Meetings & Events (ACCESS Engagement Tracker )

Additional Agenda Items

  1. NSF Update - (0 minutes) Sharon and Ed - NSF in shutdown mode

  2. Can we tell the EAB about the February Quarterly Meeting now? yes

  3. Acceptable Use Policy Update

    1. Need initial review/comment on updated ACCESS Acceptable Use Policy v1.4

    2. Final vote to come in subsequent EC meeting

  4. Do we cancel these meeting dates? yes

    1. November 18 (SC; anticipate EC meeting is cancelled) - yes

    2. November 25 - Thanksgiving week - yes

    3. December 23 - Christmas week - yes

    4. December 30 - already cancelled

LINKS

Program Milestones

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20IN%20(%22Annually%22%2C%20%22In%20Progress%22%2C%20%22Monthly%22%2C%20%22Ongoing%22%2C%20%22Quarterly%22%2C%20%22Semi%20Annually%22%2C%20%22Upcoming%22)%20AND%20labels%20%3D%20%22EC%22

 

EC Meeting Task Tracking + Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22%2C%20%2224Dec-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)

 

Misc Topics:


Reference:

Risk Register:

https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request:

https://access-ci.atlassian.net/jira/core/projects/PCR/board