/
2025-10-22 - OpenCI Leadership Meeting Agenda & Summary

2025-10-22 - OpenCI Leadership Meeting Agenda & Summary

 

Attendees:

Present: John Towns, Chuck Pavloski, Amitava Majumdar, Kim Bruch, Misha Shah, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk

Hiatus: Dina Meek

Parking Lot:

https://access-ci.atlassian.net/wiki/spaces/ACP/database/1644199966

  • Shannon out Oct 29, 2025 and Nov 5, 2025

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. Most Recent EC Meeting Debrief

    1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1673330704

    2. new section for WG/SC to report up from regular meetings

    3. people are not using the engagement tracker - PEARC25 was not in list

  2. What would ACO like Lisa to do in terms of a specific focus for the next Project Year - (10 min) - Lisa Kaczmarczyk

    1. Has this been decided on? - no - ACCESS paloosa will be Feb 16 downtown Chicago - Lisa can’t go to this

      1. Assessment of government structure

      2. What has ACCESS been doing that would work for the next incarnation of this service

      3. Lisa - re: second idea - would be easier to justify - need to stay within scope of what is allowed within project

      4. If we don’t get a supplement for extra travel - what would she do

        1. sit in on meetings

        2. see how ACO is interacting with people

        3. online focus group could be done

        4. final report would be similar to what she has done but larger

      5. Cindy - Possibly an EC / Lisa meeting in San Diego since she is local there

      6. Lisa - will be at a conference in St Louis thurs, friday, saturday - might be able to meet on Feb 17 if she flies in early

  3. Review Action Items
    ACO Member To Do Items

    image-20251022-150111.png
https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20%28%22To%20Do%22%2C%20%22In-Progress%22%29%20AND%20assignee%20IN%20%28%22557058%3Ac61fb5cb-fcb1-48c2-a2e4-a8f1aef1c361%22%2C%20%2262eab95c50bd9783f62b3279%22%2C%20%22557058%3A058110c9-90e4-4513-b724-ad9102619ff5%22%2C%20%2263caee7d2c6573abb08de901%22%2C%20%22627a6ec28dd5f300685510ca%22%2C%20%22712020%3A5ddf0007-5488-4466-a2f8-3ec2414e2dfc%22%2C%20%22557058%3A611b897c-3b29-4055-afdc-f9fab8faa655%22%2C%20%22630e560d8473817d7d04384b%22%29

  1. Select Spotlight Topic for Monday’s NSF meeting

  2. https://access-ci.atlassian.net/wiki/spaces/ACP/database/1644199966 - select topic if it seems like the shutdown will be over on Monday

    1. Outcomes discussion - is Misha ready to talk about this in 2 weeks

    2. ACO progress

  3. Updates

    1. @John Towns

      1. John and Shannon need to work on this - ATT-132 - Letters of Collaboration - https://access-ci.atlassian.net/browse/ATT-132

        1. Is on agenda for 1on1 on Friday

      2. Quarterly Report - is behind schedule - in progress still

    2. @Chuck P

      1. EC sent action items for comment as a result of the EAB Sept 4th meeting summary - https://docs.google.com/document/d/1WAr43P00MuvLkyC7WZsY_ElzBe7tBEl_rbQPu087d5o/edit?usp=sharing

      2. RACI Framework for SC/WGs moved to completed: https://docs.google.com/document/d/1_Lf6a-jvnbsj0mJj14sRC1wdBWIg2XhIdmzkyCw5qDI/edit?tab=t.0

      3. ATT-17 completed (Shannon has this done) - weighting process utilizes Atlassian tools.

        1. ATT-17: Design Process for weighing needs to determine what type of process is needed to get tasks done
          We are addressing this by using JIRA and labels and tags

      4. Draft Document in review -https://access-ci.atlassian.net/browse/ATT-18

      5. Chuck to work with Cindy to send notice to EAB members about the Spring Quarterly Meeting Feb 16-19 (20) to be held in Downtown Chicago

      6. December virtual EAB meeting timing?

    3. @majumdar

      1.  

    4. @Cindy Wong

      1. Dec virtual EAB - possible 12/17 from 7am - 9am PT - 7/10 are available - so there is a quorum

        1. 12/15 available who filled out the poll (https://www.when2meet.com/?32406275-1DAFO) – still missing a few folks availability

    5. @Dina Meek

      1. absent

      2. Dina texted Megan Johnson last night to tell her that Margo has started her re-hiring paperwork! Hopefully we'll hear back very soon about Dina's re-start date.

    6. @Kimberly Bruch

      1. email with link to stories - see Jira task for link as well

    7. @Misha Shah

      1. Have met with John on ACO objectives/strategies for KPI framework. Editing to incorporate feedback. Will need another 2-3 weeks to work on this.

      2. Meeting with Cindy/Shannon next week to start discussion around quarterly meeting planning (Dec & Feb/March)

      3. I am unavailable during both proposed dates for Spring Quarterly meeting (will not impact my ability to plan, of course)

    8. @Shannon Bradley

      1. Slack Workspace Owner transfer to Shannon being worked on by Slack

      2. Amit’s supplement has been processed - SDSC now has the money

      3. Will be out next week for Science Gateways and the week after for vacation

      4. Working on putting the RACI forms into Confluence

        1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1395687425

        2. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1664614409/Evaluation+Standing+Committee+RACI+Matrix?atlOrigin=eyJpIjoiYWE2NWMzMWQ2YzQzNGZmODljZDVjZmZmZDE0ZTYzMGEiLCJwIjoiYyJ9

        3. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1664647177/Web+Presence+Standing+Committee+RACI+Matrix?atlOrigin=eyJpIjoiYmUxNTE3NTUyYTY3NDA0NmI4NTVhZTI2NWE2NDFhYmEiLCJwIjoiYyJ9

        4. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1664778241/Communications+Standing+Committee+RACI+Matrix?atlOrigin=eyJpIjoiOWQ2MjAwNTg0MzhjNGI4ZmEyNjJjMDQwMTk4OWQxN2QiLCJwIjoiYyJ9

        5. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1664778250/Infrastructure+Standing+Committee+RACI+Matrix?atlOrigin=eyJpIjoiMjIwNjFkN2Y2ZmZmNGE2ODk0NWMxMTViMzllNmE0NjYiLCJwIjoiYyJ9

        6. Cybersecurity Standing Committee RACI Matrix

        7. Ticketing Standing Committee RACI Matrix

Next Meeting: Oct 29, 2025

Reference

ACO Vacation Schedule