/
2025-11-04 - ACCESS EC Meeting Agenda & Summary

2025-11-04 - ACCESS EC Meeting Agenda & Summary

Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella, Jim Griffioen

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • RP: Eric Adams (v), Virginia Trueheart

  • EAB: Chuck Pavloski

  • OpenCI: John Towns (v), Amit Majumdar, Misha Shah, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Ed Walker

Parking Lot

  • Fall Events to be aware of: Shelley’s and John’s calendars

    • November 4 (John at Chicago Quantum Summit)

    • November 18 (SC; anticipate EC meeting is cancelled)

  • Shannon will be out of office Nov 4 (vacation)

https://docs.google.com/spreadsheets/d/1qlv6quvIWVgjtkh6KDZwH7lzP7AX9Pcnv-T40vf9U6Y/edit?gid=0#gid=0

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the toolbar)

  1.  

Agenda

  1. Consent Agenda @Shelley Knuth (5 mins)

    1. Approval of summaries from prior EC meeting - 2025-10-28 - ACCESS EC Meeting Agenda & Summary

  2. Informational Items

  3. Allocations @Stephen Deems

    1. Will be reaching out to Operations team to discuss the process of adding organizations to the ACCESS database

      1. need to collect more information moving forward and think more about decision-making process

    2. Stephen be on PTO December 10 - January 5 (wedding/honeymoon)

      1. Please contact Dave with any needs.

  4. Support@Shelley Knuth /Alana/Jim

    1.  

  5. Operations @Tim Boerner /Leslie

    1. Executive summary from the fall RP Workshop can be found at https://docs.google.com/document/d/1yayVy_2A1W3VBwslgZ4Z1su5pAN3Gtgw/edit.

    2. Resource integration status dashboard for ACCESS leadership/NSF awareness: https://operations-api.access-ci.org/wh2/integration_views/v1/resource_pivot/?roadmap=67 (Or visit https://dashboard.operations.access-ci.org/ -> Click on Views & Reports -> Click on ACCESS Resource Summary)

      1. Feedback is welcome. Either submit a ticket or reach out to JP on Slack.

  6. Metrics @Tom Furlani @Tom Furlani

  7. RP Forum @Eric Adams (RCAC)

    1.  

  8. EAB @Chuck P

    1. Call for agenda topics for Dec 17 EAB meeting

  9. ACO @John Towns

    1.  

  10. NSF - Sharon and Ed -

    1. shutdown still in place

  11. Standing Committee Updates - EC Liason - (Chuck lead)

    1. Communications Standing Committee

      1. no report

    2. Cybersecurity Standing Committee

      1. Did not meet since last EC meeting

    3. Evaluation Standing Committee

      1. no report

    4. Infrastructure Standing Committee

      1. Tim and Leslie met with the committee on October 23 to discuss suggested terminology and definitions for various classes of infrastructure that might choose to have some level of involvement with ACCESS. https://docs.google.com/document/d/1RDKiMNApaBdBOaRJN0S1H9ZEPYVZku7w4bhnVt-4vtk/edit?tab=t.0 has been presented to the EC for discussion/feedback/approval. This will also be shared with NSF once they return to work.

    5. Ticketing Standing Committee

      1. no report

    6. Web Presence Standing Committee

      1. no report

  12. Milestone Review: (Link Below)

  13. EC Meeting To Do / Follow Ups: (Link Below)

  14. Reminders

  15. Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

Additional Agenda Items

  1. NSF Update - (0 minutes) Sharon and Ed - NSF in shutdown mode

  2. Approval for response to EAB questions - 5 mins (tops) - Chuck

    1. https://docs.google.com/document/d/1WAr43P00MuvLkyC7WZsY_ElzBe7tBEl_rbQPu087d5o/edit?usp=sharing

  3. Review/approval of RP terminology and application docs - 5 mins - Tim

    1. The Infrastructure Expansion Standing Committee is proposing new terminology regarding various levels of ACCESS resource providers be adopted: https://docs.google.com/document/d/1RDKiMNApaBdBOaRJN0S1H9ZEPYVZku7w4bhnVt-4vtk/edit?tab=t.0

    2. Operations plans to post a new application form for non-ACSS resources who would like to apply to be an ACCESS RP: https://docs.google.com/document/d/1GqxtRgpZMf9NYw-rgV1HMICMDx-lTyNGmynOU4jMaOE/edit?tab=t.0#heading=h.2bhah4a9j2f0

  4. NSF Takeaways - 20 mins - Shelley

    1. https://docs.google.com/document/d/1XM99UYF0hW6y-_hFWoyALjlhhmWlIhhJYrfWgnn0M9E/edit?tab=t.0

  5. Dec Virtual Quarterly - 2 mins - Misha

    1. Follow up on email I sent yesterday to EC - ACTION: Need names of all attendees

LINKS

Program Milestones

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20IN%20(%22Annually%22%2C%20%22In%20Progress%22%2C%20%22Monthly%22%2C%20%22Ongoing%22%2C%20%22Quarterly%22%2C%20%22Semi%20Annually%22%2C%20%22Upcoming%22)%20AND%20labels%20%3D%20%22EC%22

 

EC Meeting Task Tracking + Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22%2C%20%2224Dec-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)

 

Misc Topics:


Reference:

Risk Register:

https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request:

https://access-ci.atlassian.net/jira/core/projects/PCR/board