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2025-10-28 - ACCESS EC Meeting Agenda & Summary

2025-10-28 - ACCESS EC Meeting Agenda & Summary

Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella, Jim Griffioen

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • RP: Eric Adams (v), Virginia Trueheart

  • EAB: Chuck Pavloski

  • OpenCI: John Towns (v), Amit Majumdar, Misha Shah, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Ed Walker

Parking Lot

  • Fall Events to be aware of: Shelley’s and John’s calendars

    • October 28 (Shelley at Educause)

    • November 4 (John at Chicago Quantum Summit)

    • November 18 (SC; anticipate EC meeting is cancelled)

  • Shannon will be out of office Oct 28 (Science Gateways) and Nov 4 (vacation)

https://docs.google.com/spreadsheets/d/1qlv6quvIWVgjtkh6KDZwH7lzP7AX9Pcnv-T40vf9U6Y/edit?gid=0#gid=0

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the toolbar)

  1.  

Agenda

  1. Consent Agenda @Shelley Knuth (5 mins)

    1. Approval of summaries from prior EC meeting - 2025-10-14 - ACCESS EC Meeting Agenda & Summary

  2. Informational Items

  3. Allocations @Stephen Deems

    1. Starting discussions about ACCESS-wide planning (in preparation for EC+ Meeting) this week

    2. Working on updating milestones for current endeavors

  4. MATCH @Shelley Knuth /Alana/Jim

    1.  

  5. CONECT @Tim Boerner /Leslie

    1. The Infrastructure Expansion Standing Committee is proposing new terminology regarding various levels of ACCESS resource providers be adopted. Please review these terms and be prepared to discuss/accept next week: https://docs.google.com/document/d/1RDKiMNApaBdBOaRJN0S1H9ZEPYVZku7w4bhnVt-4vtk/edit?tab=t.0

    2. Operations plans to post a new application form for non-ACSS resources who would like to apply to be an ACCESS RP. Please review and be prepared to discuss/accept next week: https://docs.google.com/document/d/1GqxtRgpZMf9NYw-rgV1HMICMDx-lTyNGmynOU4jMaOE/edit?tab=t.0#heading=h.2bhah4a9j2f0

  6. MMS @Tom Furlani @Tom Furlani

  7. RP @Eric Adams (RCAC)

    1.  

  8. EAB @Chuck P

    1. EAB-EC discussions continued (today, see below)

  9. OpenCI @John Towns

    1.  

  10. NSF - Sharon and Ed -

  11. Standing Committee Updates - EC Liason - (Chuck lead)

    1. Communications Standing Committee

      1. no report

    2. Cybersecurity Standing Committee

      1. did not meet since last EC meeting

    3. Evaluation Standing Committee

      1. no report

    4. Infrastructure Standing Committee

      1. no report

    5. Ticketing Standing Committee

      1. no report

    6. Web Presence Standing Committee

      1. no report

  12. Milestone Review: (Link Below)

  13. EC Meeting To Do / Follow Ups: (Link Below)

  14. Reminders

    1. Remember to keep working on the NSF Takeaways: https://docs.google.com/document/d/1XM99UYF0hW6y-_hFWoyALjlhhmWlIhhJYrfWgnn0M9E/edit?tab=t.0

  15. Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

Additional Agenda Items

  1. NSF Update - (0 minutes) Sharon and Ed - NSF in shutdown mode

  2. EAB Recommendations Discussion (20 mins ) - Chuck

    1. Discussion docs: https://docs.google.com/document/d/1WAr43P00MuvLkyC7WZsY_ElzBe7tBEl_rbQPu087d5o/edit?usp=sharing
      New interventions/initiatives proposed by the PI’s help for phase 2 or whatever comes next after ACCESS? It will be great to see some planning FY 4 and 5 and beyond.

  3. Overview of Quarterly Meeting To Do Items/Follow Ups - Need: what are we following up on in PY5

    1. Meeting Summary - September 2025 Quarterly Meeting Notes and Summary

    2. Trend Analysis Information - past 20 years - Trend Analysis Information - past 20 years

    3. Data Informed Decisions List - What Data Does Everyone Have to Drive Data Based Decisons

    4. Lessons Learned (hand written notes)

      • it does work best to have a central computer with all the power points in one spot instead of swapping laptops at the presenter podium (would have been easier if we had access to our regular Google Drive)

      • Hosting center should provide either a spare laptop or have AV technicians who operate a primary computer and control the presentations

      • Aim for more interactive sessions and demos if we can

      Actions: (hand written notes) need target dates - EC will collate action items

      Cindy - agenda planning committee

      • Call for new members

      • Current team has been involved for many meetings - we need new people

      Laura H - starting new form of RAC

      • New people will be starting this fall

      • Looking for topics for the agenda - what would you like to know from the researcher perspective- you would have about 20 mins with Q&A

  4. Fall Virtual Quarterly Meeting - (5 minutes) Misha

    1. Overview of the Dec 11 meeting purpose – shifting from individual team plans to collaborative planning focused on shared ACCESS goals and metrics.

    2. Emphasis on alignment, cross-team coordination, and defining PY5 priorities collectively.

    3. Introduction of a new asynchronous pre-work process via email

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20IN%20(%22Annually%22%2C%20%22In%20Progress%22%2C%20%22Monthly%22%2C%20%22Ongoing%22%2C%20%22Quarterly%22%2C%20%22Semi%20Annually%22%2C%20%22Upcoming%22)%20AND%20labels%20%3D%20%22EC%22

 

EC Meeting Task Tracking + Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22%2C%20%2224Dec-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)

 

Misc Topics:


Reference:

Risk Register:

https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request:

https://access-ci.atlassian.net/jira/core/projects/PCR/board