2025-10-08 - OpenCI Leadership Meeting Agenda & Summary

Decisions made during the meeting:

Agenda/Notes

1. Most Recent EC Meeting Debrief

   1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1660813324

   2. Discussion - reflection from Lisa K

      1. there was a comment that the EC never had difficult discussions and we might need to do more planning stage collaboration and discuss issues that cross team boundaries

      2. there has been at least 1 example of where the team did do this wrestling with topics - in Chicago

      3. This doesn’t happen often enough and this might be a way to address what NSF is wanting with more co-planning

      4. ACO should propose another planned meeting like that to discuss what we need to address going into year 5

         1. earlier the better - perhaps even brainstorming ahead of ACCESS-paloosa

            1. part of EC meetings

            2. in the virtual meeting in December

         2. in person section at ACCESS-paloosa - scheduled agenda

   3. Spring meeting - needs more discussion for destination - People are hesitant about Boulder

2. Review Action Items
   ACO Member To Do Items

   Open

   

    

3. Select Spotlight Topic for Monday’s NSF meeting

   1. https://access-ci.atlassian.net/wiki/spaces/ACP/database/1644199966

   2. need more topics for discussions

   3. Given the current government shutdown we probably won’t have a meeting next Monday

   4. Possible suggestion - reviewing updated financials in November

   5.  

4. What would ACO like Lisa to do in terms of a specific focus for the next Project Year - (10 min) - Lisa Kaczmarczyk

   1. Ideas

      1. Lisa - what do we feel we need in this last year - that should be the center point - where can she be helpful

      2. Think about this over the next week - do we have a message we want to convey to NSF via this focus

      3. how could current structure be improved from an ACO structure - pain points, friction, areas to change and then make some recommendations

      4. How would this help the ACO and stay in scope for the last year?

      5. Lessons learned we should report on during last year

      6. Put some things in place for last year to make us better - even in the last year

      7. will be leaving at 1:00 pm for her next meeting - will need to move it to the top next week since John is out

      8. Please think about this before next week

5. Updates

   1. @John Towns

      1. absent

      2. will start reviewing quarterly report tomorrow morning

   2. @Chuck P

      1. At the conference he was just at - he was amazed how many people didn’t know about ACCESS that should have

      2. got report from EAB

      3. Scheduling next EAB meeting

      4. Quarterly NSF report

   3. @majumdar

      1. What happens for the next Virtual ACCESS Quarterly Meeting? Need to hear back from EC - need to start within the next two weeks

   4. @Cindy Wong

      1. EAB:

         1. Sept 4 survey resent - deadline Friday, Oct 13.; three received so far

         2. Dec Meeting: availability request sent to EAB, EC, Eric, NSF (note gov’t closure)

         3. Awaiting direction on when to proceed with the remaining 1-1 meeting with Metrics, ACO, Operations, and RP.

      2. RAC:

         1. Biography page created: https://access-ci.atlassian.net/wiki/x/BIAAYw

            1. Request sent to RAC members (input incoming)

         2. Need to send availability for Spring 2025 + update that recording from 9/25 meeting is available

         3. Updated RAC section on the IPR

      3. Sept QM - Survey (https://docs.google.com/document/d/1m_bsJYhEtVoQIu4ZjcAsaL3Zl3ec05M-xa38je7hY5M/edit?usp=drive_link) shared to the APC + Amit shared with EC

         1. Located in the QM materials folder, so accessible to all ACCESS Staff

      4. If San Diego is a decision for Spring QM - the facility might be a limitation for space and hybrid sessions

         1. Amit was more speaking in jest

   5. @Dina Meek- absent

   6. @Kimberly Bruch

      1. professional videographer filed Amit next to ACCESS resources last week - should get it back in about 3 weeks - XPANSE, Cosmo,

      2. When is Dina coming back

      3. Meltwater Stats for Quarterly report only under Dina’s account - could someone reach out to her

         1. Chuck will contact

      4. Community feedback link wasn't working for Kim - Shannon got it fixed

   7. @Misha Shah - absent

   8. @Shannon Bradley

      1. Confirm due date for NSF report - Oct 10, 2025

         1. https://docs.google.com/document/d/1O_GDvgyZrRW9JgQM-SDNxCv7OfcyDgvzYLrm7b2hLu8/edit?tab=t.0

         2. John will be reviewing tomorrow morning Oct 9, 2025

      2. Financial review is wrapping up - new monthly report should come out on Oct 17 and we will see where we are

      3. RACI integration into Confluence

      4. EAB recommendations - on hold for Chuck

      5. Make a process for adding new members to ACCESS Confluence, Jira and Slack

         1. There was not an admin for Community Slack on the team anymore - Leslie had to contact Ron to make her and me an admin

Next Meeting: Oct 15, 2025

Reference

ACO Vacation SchedulePreview