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2025-09-03 OpenCI Leadership Meeting Agenda & Summary

2025-09-03 OpenCI Leadership Meeting Agenda & Summary

 

Attendees:

Present: John Towns, Chuck Pavloski, Amitava Majumdar, Kim Bruch, Misha Shah, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk

Haitus: Dina Meek

Parking Lot:

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. EC Meeting Debrief

    1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1601175553

  2. Review Action Items

    image-20250902-202910.png

ACO Member To Do Items

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20(%22To%20Do%22%2C%20%22In-Progress%22)%20AND%20assignee%20IN%20(%22557058%3Ac61fb5cb-fcb1-48c2-a2e4-a8f1aef1c361%22%2C%20%2262eab95c50bd9783f62b3279%22%2C%20%22557058%3A058110c9-90e4-4513-b724-ad9102619ff5%22%2C%20%2263caee7d2c6573abb08de901%22%2C%20%22627a6ec28dd5f300685510ca%22%2C%20%22712020%3A5ddf0007-5488-4466-a2f8-3ec2414e2dfc%22%2C%20%22557058%3A611b897c-3b29-4055-afdc-f9fab8faa655%22%2C%20%22630e560d8473817d7d04384b%22)

  1. Updates

    1. @John Towns

      1. checking end date of the project vs how it displays on NSF website

        1. John has not had a response back from NSF yet

      2. discuss transcription on for this meeting

        1. Misha turned on transcription as a test - and it probably is you have to transcribe individually and save locally

      3. IDSS Call from NSF

        1. there may be resource providers who want to be part of ACCESS

        2. not sure how this relates to ACSS - part of it or replaces?

        3. May see some non ACSS providers from this

        4. Amit - this may be more related to storage

    2. @Chuck P

      1. doing prep work for SC/WG section at quarterly

      2. EAB meeting tomorrow

      3. Discussion about 1 on 1 team meetings at quarterly meeting

    3. @majumdar

      1. Eval SC meeting - Dave will share summary report with EC soon

        1. survey got 20,000 responses - all may not be good

        2. plan to make next survey under 5 mins - have to choose questions

        3. should each track do a short survey - should there be a pop up available if they want to

        4. discussion on list being more focused - maybe focus on the support list which might get a better response and is less than 20000

        5. Possibly use net promoter to do recommendations for ACCESS

        6. staff survey - some people may be only 10% on ACCESS and are not wanting to fill out survey

        7. RP survey - how to get more responses

      2. John - for XSEDE they never had problems with getting responses - what is the difference? what was being done then that is not being done now?

        1. likes a more focused list

        2. we do want broader inputs - but not sure how to get this

      3. Cindy - since we are in the last year - how much time to invest vs last year of project

    4. @Cindy Wong

      1. EAB meeting tomorrow: https://access-ci.atlassian.net/wiki/x/AYBhWg

        1. Shannon will make a temporary Google Folder for this: https://drive.google.com/drive/folders/1fSmgpd_lxJiOuYSP3cWcxaMcVCThawqb?usp=sharing

      2. RAC membership: “NSF has clarified that we require affiliation with a U.S.-based institution.” Committee member will be removed

    5. @Dina Meek- absent

    6. @Kimberly Bruch

      1. REPACS at Texas Tech article - issue with should it be featured yet? but it is on the website - will discuss tomorrow at their meeting (possibly have a Coming Soon area)

    7. @mshah5

      1. Circulated an updated proposed agenda for the Monday NSF meeting. Please review by EOD Thursday.

      2. Looking at Sept 15 for implementation

        1. focus on having strategic discussions

    8. @Shannon Bradley

      1. Google workspace is down - waiting on campus software review before it can be paid

        1. From Leslie F: We have our registration form for the upcoming RP workshop we're planning all in the google drive. So no one can fill out the registration form and we can't get to the responses to provide a rooming list to the hotel, which we're supposed to be doing this week.

      2. Quarterly meeting

        1. Sent into to Sharon on meal cost - asked finance how to take her $$ to reimburse

        2. Need list of people who have hotel reservations from hotel - need to confirm S Deems

        3. RTP for conference space and catering done

      3. Reminder to update engagements list and check risk register

      4. Down to just reviewing previous charges on our account and how they were divided up

        1. Shannon set up meeting with John about info from Dawn

      5. Amit - there will be an email from Sonya and Amit about confirmation of the supplement for the sub-award

        1. Sub-Award Amendment for the supplement monies may be needed

      6. Need to do tools review

      7. Planning SC - need to get the last date can cancel hotel reservation

        1. RTP for construction approved

    9. Lisa Kaczmarczyk

      1. will be away until Sept 16 - EC meeting

 

Next Meeting: September 3, 2025

Reference

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit#gid=0