2025-08-27 OpenCI Leadership Meeting Agenda & Summary

Decisions made during the meeting:

Agenda/Notes

1. EC Meeting Debrief

   1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1573388289

2. Review Action Items

ACO Member To Do Items

Open

3. Updates

   1. @John Towns

      1. NSF agendas - Misha will be re-organizing the agendas to be more productive

         1. need to make sure we focus on what we are doing for action items

         2. perhaps have deeper dives into tasks

         3. Make sure we aim toward strategic discussions - and don’t get sidelined into too much tactical

         4. Pick topics on Wednesday meetings for Monday NSF meeting strategic discussion

         5. Aim for 30 min meetings if we can

      2. checking end date of the project vs how it displays on NSF website

   2. @Chuck P

      1. Meeting agenda approved by EC last week, details document being created today by Cindy and I.

         1. Link to folder here: https://access-ci.atlassian.net/wiki/x/AYBhWg

         2. First half will be 1 on 1 meetings (30 mins each), Second half is a full ACCESS-EC/EAB meeting

   3. @majumdar

      1. Nothing new

   4. @Cindy Wong

      1. EAB - see Chuck’s note

         1. Draft email to EAB sent to Chuck review/comment/add and send off

         2. Attendance clarification - are we opening this up to any staff members or keeping it closed to only EAB members

      2. Researcher Advisory Committee (RAC) - scheduled Fall 2025 meeting - Thursday, Sept 25 from 2 - 3:30 PM CT (https://access-ci.atlassian.net/wiki/x/AYDOXg)

         1. Reminder that Amit is ACO’s representative

         2. If they are not still a member of their institution - can they still participate with the RAC? Laura can lead the way - but RAC membership is not tied to affiliations

      3. QM Agenda Planning Committee - email sent this AM and updated on wiki (agenda)

   5. @Dina Meek

      1. Newsletters go out this week (internal) and next week (external)

      2. Login issue work moving along well on the website; hope to have wrapped up by end of Sept.

      3. SC - Shannon helping us with registration and hotel arrangements

         1. Note: there are only 20 rooms left on the closest hotel (which is 4 miles from the convention center) - (thank you! SB)

   6. @Kimberly Bruch

      1. booked SC Hotel

   7. @mshah5

      1. Will take next few weeks to work on meeting agenda format - circulated: https://uillinoisedu-my.sharepoint.com/:w:/r/personal/mhshah5_illinois_edu/Documents/Refined%20Weekly%20ACO%E2%80%93NSF%20Meeting%20Structure%20(60%20minutes).docx?d=we625eb3499de480da81fed6ad4ff1839&e=4%3a51ab30d1bbd74b7081bb90a47df76a7e&sharingv2=true&fromShare=true&at=9

      2. Working on ACO WBS items, outcomes and strategies being defined.

   8. @Shannon Bradley

      1. September Quarterly Conference Planning - https://docs.google.com/spreadsheets/d/1Me875geb_a1jj8gOgJJeCW5nXgrdPMg5AGaQCEI8PAU/edit?pli=1&gid=134377701#gid=134377701

         1. Catering Quote

            1. https://drive.google.com/file/d/1xQX04jN0R051qhu5EEt-h3OBNHvwLHUh/view?usp=drive_link - $3,379.78

            2. https://drive.google.com/file/d/1c3BUWlu41py4QenisDhyMSS2uHGDEP9P/view?usp=drive_link - $1,637.30

            3. total: $5,017.08

            4. Includes Food and AV

      2. Finance audit done - info turned into finance - have some questions answered and a plan on what to do next

      3. John would like a slide per person for everyone in the ACO to go along with Lavanya leaving and Misha joining - not a direct replacement

         1. perhaps the one from the annual meeting could be a basis

   9. Lisa Kaczmarczyk

      1. will be away until Sept 16 - EC meeting

Next Meeting: September 3, 2025

Reference

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit#gid=0