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2025-08-20 OpenCI Leadership Meeting Agenda & Summary

2025-08-20 OpenCI Leadership Meeting Agenda & Summary

Attendees:

Present: John Towns, Chuck Pavloski, Amitava Majumdar, Dina Meek, Kim Bruch, Misha Shah, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk

Parking Lot:

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. EC Meeting Debrief

    1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1562705924

    2. Ed Walker is taking Puri’s position in ACCESS

      1. Shannon is working on making sure he is added to the appropriate areas

  2. Review Action Items

ACO Member To Do Items

image-20250820-173510.png

 

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20(%22To%20Do%22%2C%20%22In-Progress%22)%20AND%20assignee%20IN%20(%22557058%3Ac61fb5cb-fcb1-48c2-a2e4-a8f1aef1c361%22%2C%20%2262eab95c50bd9783f62b3279%22%2C%20%22557058%3A058110c9-90e4-4513-b724-ad9102619ff5%22%2C%20%2263caee7d2c6573abb08de901%22%2C%20%22627a6ec28dd5f300685510ca%22%2C%20%22712020%3A5ddf0007-5488-4466-a2f8-3ec2414e2dfc%22%2C%20%22557058%3A611b897c-3b29-4055-afdc-f9fab8faa655%22%2C%20%22630e560d8473817d7d04384b%22)

  1. Updates

    1. @John Towns

    2. @Chuck P - absent

    3. @majumdar

      1. Summaries are wrapping up; Dave will share with EC

      2. Supplement Monies - how does the money get to the sub-award?

        1. It should apply more budget directly to SDSC?

      3. What is the exact ending date for ACCESS - NSF online / award database has an error

    4. @Cindy Wong

      1. EAB agenda approved by EC. Pending Chuck’s update on structure

        1. Ewa Deelman “tentatively accept” invite. What is her role?

          1. John - Not sure why she was invited - was not on slate of EAB members

          2. is she part of RP forum? no

          3. ACCESS in any way? she leads Pegasus effort which is connected to the support award

          4. Was probably forwarded? Yes - part of Support’s 30 minute

        2. Need to add Ed Walker to the invite and remove Puri

      2. RAC: Fall 2025 availability request sent

        1. Need to add Ed Walker to the invite and remove Puri

      3. Sept QM: Agenda drafted and shared with Planning Committee. To be shared with EC for approval.

        1. Sept 2025 ACCESS Qtrly Mtg Agenda Topics

        2. Travel for RP: who should I connect them with?

          1. we have travel for the Chair - but is the vice chair covered? we did not budget for that - Leslie will be covering through her budget

        3. will send a draft to the ACO as info

        4. Line 12 - session recommended by Nicolai - who could we recommend to lead that session?

          1. should be metrics - clarify with Nicolai

      4. OoO: Thursday, 08/28 - Monday, 09/01

    5. @Dina Meek

      1. SC2025 - Who will attend - Available Registrations

        1. Received this from SC
          Research Exhibitors

          Research exhibitors receive no complimentary personnel badges; the fee is $200 per badge. This fee is waived for each Technical Program registration purchased.

          Exhibitor Attendees

          An exhibitor who wishes to also attend the conference must register as an attendee and pay the applicable registration fee. The $200 over-allotment fee for personnel badges is waived for each Technical Program registration purchased. Exhibitors can register using the Exhibitor Registration link at the bottom of this page, selecting the exhibiting company they are affiliated with from the dropdown menu. The exhibitor attendee will be added to the exhibiting booth upon approval from the designated exhibitor contact.

        2. It looks like we won’t get any free badges for being an exhibitor, but for each technical program registered, they waive that fee.We need to understand who from the ACO should register. From Comms, I think we should cover me, Megan Johnson and Kim Mann-Bruch. My hope is we can count on the three of us to rotate through as the constant “admins” at the booth; I think, if she’s willing to go and we can afford it, it would be nice to have Shannon on that team as well - Lavanya used to attend in that capacity.

          1. Kim plans to go - paid by SDSC ACO sub-award - will be taking pictures

          2. When to arrive? Dina will get together with Kim to decide

          3. John wants Misha to go - would like Shannon to go

      2. Who’s handling what while I’m away:

        1.  

    6. @Kimberly Bruch

      1. Wrote a story about Anvil being used to look at Mars Parachute material

      2. Working on astronaut story video - ready to get it published

    7. @mshah5

      1. Shannon transitioning Jira ATT-208 to Misha to help her get more familiar with ACCESS and our Milestones, Goals, Strategies and Outcomes

    8. @Shannon Bradley

      1. Included communication channels for PMs?

        1. EC agenda item

      2. Carried Ticketing System decisions to the EC

      3. Travel - work with Gaspar

      4. September Quarterly Conference Planning

        1. Do I need to go to Buffalo? yes

          1. Ask Tom - if there won’t be anyone else to support the meeting Shannon should be there

        2. Please confirm if you all are going in the headcount page: 2025 Sept ACCESS Conference Planning - In Person - Buffalo

      5. Working on - can I email the EC and poll to see if I can get these questions answered? I introduced the topics to the EC in our meeting yesterday

        1. Need to audit Slack Users - I believe we can remove ~100 people - is this OK? Have we done this before?

        2. Need to audit Google Groups now

          1. ACCESS Program Staff List

          2. Do we still use some of these?

          3. There is a wiki page? update and use

            1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/208535555

          4. Have others help

        3. Add Cindy to the Google Permissions

    9. Lisa Kaczmarczyk

      1. will be away until Sept 16 - EC meeting

 

Next Meeting: Aug 27, 2025

Reference

ACO Vacation Schedule