/
2025-08-19 ACCESS EC Meeting Agenda & Summary

2025-08-19 ACCESS EC Meeting Agenda & Summary

Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella, Jim Griffioen

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • RP: Jeremy Fischer (v), Eric Adams

  • EAB: Chuck Pavloski

  • OpenCI: John Towns (v), Amit Majumdar, Misha Shah, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Puri Bangalore

  • Guest Speakers: Katie Antypas, Amy Walton, and Ed Walker

Parking Lot

  • 20 minute conversation - “Who are our users” - schedule for next week’s meeting

(v) indicates a voting member

https://docs.google.com/spreadsheets/d/1qlv6quvIWVgjtkh6KDZwH7lzP7AX9Pcnv-T40vf9U6Y/edit?gid=0#gid=0

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the tool bar)

Agenda

  1. Consent Agenda @Shelley Knuth (5 mins)

    1. Approval of summaries from prior EC meeting -

      1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1557725185/2025-08-12+ACCESS+EC+Meeting+Agenda+Summary?atlOrigin=eyJpIjoiMWJkODE4ZjAyM2I3NDU3NmE4NGY1OTAyMjBjN2E5YjIiLCJwIjoiYyJ9

    2. Informational Items

      1. RP Forum @Jeremy Fischer

      2. Allocations Stephen Deems

      3. MATCH Shelley Knuth/Alana/Jim

      4. CONECT Tim Boerner/Leslie

      5. MMS Tom Furlani

      6. EAB @Chuck P

        1. EAB meeting agenda discussion today at the EC meeting (See agenda item below)

          1. need to review EAB report and determine topics for Sept 4

        2. Chuck going through old EAB suggestions and determining status - will reach out to various owners of action items to see if they will be pursued

          1. https://access-ci.atlassian.net/browse/ATT-219

        3. Chuck to add new EAB suggestions after tomorrow’s EC meeting

      7. OpenCI John Towns

        1. Shannon:

          1. Staff email audit complete

            1. Need to audit groups now - ACCESS Program Staff List

            2. Do we still need all these groups?

          2. Need to audit Slack Users - I believe we can remove ~100 people - is this OK? Have we done this before?

          3. Ticketing System Committee: Summary of Action: 8/14/25 Meeting

            1. Voted to deprecate General Inquiries Ticket Submission Form: General Inquiries

            2. General Inquiries JSM form has only been catching a few requests, mainly from allocations questions, 

              • Confirmed it is only linked to in 1 place - that was updated already

              • Driving all General Inquiries to the Allocations General Inquiries system

              • Propose to eliminate [Slack vote] - approved

      8. NSF Sharon and Puri

        1.  

    3. Milestone Review

      1. image-20250819-135610.png

    4. EC Meeting To Do / Follow Ups

      1. image-20250819-135949.png

         

    5. Reminders

    6. Upcoming Meetings & Events (ACCESS Engagement Tracker )

Additional Agenda Items

  1. Update from OAC leadership - Katie Antypas, Amy Walton, and Ed Walker (10 minutes)

    1. Katie - Puri is coming to the end of his service at NSF - will be going back to his university

      1. Ed Walkerhttps://access-ci.atlassian.net/browse/ATT-222 will become the backup ACCESS Program Officer - is Program Officer for LCCF and was involved in XSEDE

      2. Sharon is still Cognizant Program Officer

    2. Updated Guidance around Research Security should be coming out in about a month - will apply to us and NAIRR

      1. Shelley - can you clarify what this is addressing?

      2. Katie - Cybersecurity is different to research security - want to make sure researchers are not collaborating with or taking money from mal-aligned sources

        1. We will still be focused on Open Science

        2. But will be tightening up access to resources - adding more requirements to apply

      3. John - will similar things be flowing down to

        1. Katie - some are funded thru MREFC - those will be governed by a certain set of criteria

        2. will align with that

        3. For OAC funded cyberinfrastructure - what provides services to the community - re-doing whole portfolio, PATH and NSDF, NDP - anyone providing service beyond the prototype stage will be looked at to determine criteria to put in place.

    3. Shelley - is there anything that higher ed can leverage from Create AI Action Plan? Will we see benefits from what NAIRR is turning into

      1. Katie - there will be a month long series of announcements will be coming out to clarify that - partnership with AI and NVIDIA - stay tuned

    4. Shelley - Will we be able to leverage supplements for our projects? Katie - if there is something you need a supplement for talk to Sharon - they have tightened them but for people who have cooperative agreements there is some flexibility. Continue to send them proactively stories which Showcase us

    5. John - with vacancies - will new people be coming in? Katie - no

    6. Introductions

  2. EAB Agenda for Sept 4th and June Feedback Review (15 mins, Chuck) -

    1. We need to finalize the agenda for the next EAB meeting.

      So far we have a two-hour slot on Sept 4th starting at 1 pm ET (10 am PT).

      First hour:

      1 pm  - 130 pm — Support Team 1 on 1 with EAB 

      130 pm - 2 pm — Allocations Team 1 on 1 with EAB

      2 pm - 205 pm — Agenda for Hour 2 (Chuck P) and time for folks to sign in

      205 pm — 3 pm — TBD (need EC input)

      We could make 2 pm - 3 pm Operations followed by ACO 1 on 1s?

      Now, to determine hour 2, here are the highlights from the report aside from

      the 1 on 1 request:

      • A more balanced evaluation on the NSF ACCESS program metrics

      • Lessons learned document from ACCESS 

      • Identify/Perform Qualitative and Quantitative Assessment of yearly goals set by ACCESS PIs

      • Document the Help/Training/Information gathered/provided by PIs to address the problem

      of underutilization of the ACCESS resources.

      Are there any more topic the EC would like the EAB to address?

      1. Shelley - Should we share the Observations we got from our NSF review?

        1. Need to be careful how it is presented - make sure they understand this has been decided - ask for navigation/input/most effectively implement

      2. Tom - should we share survey information? Dave - not much interesting to share

      3. Stephen - no objection to Shelley’s idea - for a 1 hour time slot this should be a good topic

      4. Shelley will lead

      5. Chuck and Cindy will get the Agenda together

  3. Quarterly meeting - updates or any items needed for discussion (10 minutes) - Shannon

    1. Headcount: 39

    2. Are the people highlighted in yellow coming?

    3. Stats from Calendar Invitation: Accepted 28, Tentative 11, Declined 8, Didn't respond 10

    4. Laura Harriott - no

Dates for meeting: Sept 9 -10, 2025, Buffalo, NY

Service Teams

Full Name

Dietary Restrictions

Local (will not need hotel)

NSF - 2

Sharmista Bagchi-Sen

 

 

 

Sharon Geva

None

 

 

 

 

 

RP - 2

Jeremy Fischer

None

yes

 

Eric Adams

none

 

 

 

 

 

Allocations - 4

Dave Hart

None

 

 

Nathan Tolbert

None

 

 

 

 

 

 

Stephen Deems

None

 

 

 

 

 

Support - 7

Alana Romanella

None

 

 

Shelley Knuth

None

 

 

Layla Freeborn

None

 

 

Vikram Gazula

None

 

 

Jim Griffioen

None

 

 

Lissie Fein

None

 

 

Andrew Pasquale

None

 

 

 

 

 

Operations - 7

Tom Maiden

None

 

 

Dave Wheeler

None

 

 

Leslie Froeschl

none

 

 

Derek Simmel

none

 

 

JP Navarro

None

 

 

Winona Snapp-Childs

None

 

 

Tim Boerner

None

 

 

 

 

 

Metrics - 11

Tom Furlani

None

Local

 

Andrew Stoltman

None

Local

 

Aaron Weeden

No meat, no fish

Local

 

Conner Saeli

None

Local

 

Joseph White

None

Local

 

Alex Tovar

None

Local

 

Greg Dean

None

Local

 

Nikolay Simakov

None

Local

 

Jennifer Schopf

Joe will check

 

 

Amit Ruhela

“

 

 

Ryan Rathsam

None

Local

 

 

 

 

ACO - 6

John Towns

None

 

 

Amit Majumdar

None

 

 

Dina Meek

None

 

 

Kim Bruch

None

 

 

Cindy Wong

None

Not attending

 

Lisa Kaczmarczyk

Vegetarian

Not attending

 

Shannon Bradley

Low Salt

 

 

Chuck Pavloski

None

 

 

Misha Shah

 

Not attending

 

PIs - we need to discuss the next item on the list that

  • 20 minute conversation - “Who are our users” - schedule for next week’s meeting


Program Milestones

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20IN%20(%22Annually%22%2C%20%22In%20Progress%22%2C%20%22Monthly%22%2C%20%22Ongoing%22%2C%20%22Quarterly%22%2C%20%22Semi%20Annually%22%2C%20%22Upcoming%22)%20AND%20labels%20%3D%20%22EC%22

EC Meeting Task Tracking + Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22%2C%20%2224Dec-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)

 

Misc Topics:

Next EC Meeting: next meeting August 26, 2025

 

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board