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2025-08-12 ACCESS EC Meeting Agenda & Summary

2025-08-12 ACCESS EC Meeting Agenda & Summary

Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella, Jim Griffioen

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • RP: Jeremy Fischer (v), Eric Adams

  • EAB: Chuck Pavloski

  • OpenCI: John Towns (v), Amit Majumdar, Misha Shah, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Puri Bangalore

  • Guest Speaker:

Parking Lot

(v) indicates a voting member

https://docs.google.com/spreadsheets/d/1qlv6quvIWVgjtkh6KDZwH7lzP7AX9Pcnv-T40vf9U6Y/edit?gid=0#gid=0

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the tool bar)

Agenda

  1. Consent Agenda @Stephen Deems (Unlicensed) (5 mins)

    1. Approval of summaries from prior EC meeting - last week was cancelled

      1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1546715137

    2. Informational Items

      1. RP Forum @Jeremy Fischer

      2. Allocations Stephen Deems

      3. MATCH Shelley Knuth/Alana/Jim

      4. CONECT Tim Boerner/Leslie

      5. MMS Tom Furlani

      6. EAB @Chuck P

      7. OpenCI John Towns - absent

        1. Group email audit complete

          1. Need to audit groups now - https://docs.google.com/spreadsheets/d/1ThJGRX8zX_tbL0iR6V6KtZPeOTCm0ZQqE1K-ja157ds/edit?usp=sharing

          2. Do we still need all these groups?

        2. Workspace open-ci accounts update complete - updated information for billing invoice

          1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1509097536

          2. Invoice went from $47,700.00 to $1,640.00

      8. NSF Sharon and Puri

        1.  

    3. Milestone Review

      1. image-20250811-135904.png

         

    4. EC Meeting To Do / Follow Ups

      1. image-20250811-140039.png

         

    5. Reminders

    6. Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

Additional Agenda Items

  1. EAB report from Jun 20, 2025 - Chuck P (10 minutes)

    1. Sent in email Friday Aug 8 at 12:15 pm CST. Further discussion at EC meeting tomorrow along with agenda topics for Sept’s EAB meeting (Sept 4 - 2 hr virtual)

    2. Chuck working on outstanding EAB items (https://access-ci.atlassian.net/browse/ATT-219) - going to reach out to each responsible party for updates and clear out irrelevant items. In progress

    3. Agenda Planning Committee - Sept QM (Cindy)

      1. Aug 18, 2025 is the final day to submit topics: https://docs.google.com/spreadsheets/d/15JuArAlmUCfFBBrG2rgKN0Epl2_oDGm2hWH7TezkYB0/edit?usp=sharing

  2. Quarterly meeting - updates or any items needed for discussion (10 minutes)

    1. Waiting on information for the head count - we need this for catering and for the final invoice and for info for NSF/per diem

      1. https://docs.google.com/spreadsheets/d/1Me875geb_a1jj8gOgJJeCW5nXgrdPMg5AGaQCEI8PAU/edit?gid=531229141#gid=531229141

    2. For people who want to come early or stay a day later - you can get the group discount rate:

      1. Have them make the reservations like normal and then send me over the confirmation numbers of the people that need to extend. This way I can take care of it on the back end as our one system is down at the moment to be able to update the link. 

        Thank you!

        -Reanna - reannasawning@visionshotels.com

  3. NSF response to our statement about ACCESS resource support (20 minutes)

    1. statement from NSF of “what is ACCESS” in the eyes of RP

      1. Per Sharon: We are working on wording to make it more specific; working to provide a succinct 2 sentences - should be in PI inboxes

      2. There is not going to be a change from what was shared verbally from Sharon

      3. Need to reconcile what we wrote with what Sharon wrote - PIs should come together to reconcile ours with Sharon’s

        1. "The focus of ACCESS should be the exemplary support, allocation, monitoring and measurement, and integration of national-scale resources awarded through the ACSS program and other NSF-approved programs where resource providers are funded to deploy and support national-scale resources.”

      4. Need system for working with exceptions

      5. Need checklist to define/confirm what integrated is

    2. there are 6 ACSS projects that will need to be integrated - the awards are here and we need to start working on them now

    3. Stop bringing in things that does not meet the guidance - but don’t quit serving the ones that have already been integrated

    4. Stephen - does that statement change anything for you? Most will be no. For the ones that are yes - need to define a process to help those who have a change

    5. Shelley - why spend time and $$ on outreach to entities that are not ACSS?

    6. Tim - the effort we spend to integrate ACSS is OK, those who want access to delta and deltaAI should be OK, it is those RPs that are outside the ACSS that we need to create an process for evaluating

    7. Shelley - we can’t ask Community Colleges to become RPs - …

    8. Sharon - who can be an RP, who should be a user --- we are working on the RP - we haven’t got to user yet - we are still sharing what we have done but not put in any extra effort for non ACSS projects

    9. Shelley - set aside time next week (30 mins) for the PIs to finalize this point - come with Stephen’s “What does this statement change for you?”

    10. Stephen - reminder: ideas for agenda at Quarterly Meeting


Program Milestones

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20IN%20(%22Annually%22%2C%20%22In%20Progress%22%2C%20%22Monthly%22%2C%20%22Ongoing%22%2C%20%22Quarterly%22%2C%20%22Semi%20Annually%22%2C%20%22Upcoming%22)%20AND%20labels%20%3D%20%22EC%22

EC Meeting Task Tracking + Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22%2C%20%2224Dec-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)

 

Misc Topics:

Next EC Meeting: next meeting August 19, 2025

 

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board