2024-03-26 ACCESS EC Meeting Agenda & Summary

1. Approval of summaries from prior EC meeting John Towns (5 min)

   1. 2024-03-19 ACCESS EC Meeting Agenda & Summary

2. Program Milestone Check John Towns (5 mins)

   1. ARC Meeting is done

   2. Support is thinking about a workshop later in the fall - will keep us updated

3. EAB recommendation review Shawn Strande (5 min)

   1. Per e-mail to EC on 3/21/24, please review status updates to EAB recommendations. Unless there are concerns, items marked “Complete” in the active section will be moved to Completed. Document is here: https://docs.google.com/spreadsheets/d/1CtAMssCnj8RNfWk7M7K4RvZG-rBdNJsuFseFVQWuP5s/edit#gid=0

   2. 20 of 27 complete - could people review the 7 which are open and comment on them please

   3. Plan to have everyone review and update by next meeting - walk through all things that are not complete

   4. Unless someone speaks up about things that are marked completed - they will be moved to the bottom of the chart

4. Debrief on 3/18/24 WG discussion Shawn Strande (5 min)

   1. Notes are here: https://docs.google.com/document/d/1Uf9ANXczNrESQGTQiYi52FMplktVZWwp53Pq422WChE/edit

   2. goals are at the bottom

5. Shared reviews slides (Team) (10 min)

   1. Is this directionally getting close to what people are expecting? Everything after “Backup materials” can be put in a separate document and be made available to panel members to review if they are interested. https://docs.google.com/presentation/d/1fv9Yqx8R9gdKiDDJ4DUPldgyO23DvJhJ/edit#slide=id.p1

      1. Each team will send their slides to Tom and Sharon - be sure to make sure the backup slides only those you want to share with reviewer - Tom and Sharon will send to the reviewers

      2. concerns?

         1. there was some emailing that it was too long and some slides were not hitting desired content

         2. Team highlights and Program Wide Goals along with associated data - this is all that should go in there - focus on shared program pieces

            1. program wide goals should also include a definition of the goal so we know everyone is targeting the right thing (us and reviewers)

      3. recommend program structure - goal - then highlights for presentation - trim down by a few slides if possible

   2. Stephen - Review is May 8 and 9

   3. Shelley - has been scheduled

   4. ACO has not been set

   5. Connect team - not been set

   6. First one is April 25

   7. Goal is to complete 2 weeks before the first group to be reviewed - Layout locked by 9th and full set to Tom and Sharon April 11th

   8. Final Report - we need to have it in to NSF no later than April 5

6. Quarterly Meeting Survey results John Towns (10 min)

   1. ACCESS Qtrly Mtg Feedback Survey - Feb 2024(no comments)

   2. Schedule a time later this week for the PIs to review the Survey

7. Informational Items (10 mins)

   1. Allocations Stephen Deems

      1. will Allocations use their own funds for going to PEARC?

      2. Lavanya - PEARC is approved for this year to be covered by the group as a whole

      3. Stephen and Allocations will move their funds to a different conference

   2. MATCH Shelley Knuth

   3. CONECT Tim Boerner

   4. MMS Tom Furlani

   5. OpenCI John Towns

      1. there are 3 Charters out for approval - goal is to approve via email going forward - most responses have been small tweaks

         1. there was discussion about having Charters approved by EC member sponsor - and bring approval as an informational item

            1. for now we are going to stick with offline review by all

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