ACCESS EAB Meeting Dates:
27th Feb 2024, Tuesday (8:00 AM CT - 5:00 PM CT)
ACCESS Quarterly Meeting Dates:
28th Feb 2024, Wednesday (8:00 AM CT - 5:30 PM CT)
29th Feb 2024, Thursday (8:00 AM CT - 12:30 PM CT)
Location: Chicago
Meeting Materials
Preparation
Please contact Lavanya Podila or your area project manager to setup a applications setup and testing, prior to the quarterly meeting.
You may only connect with an external microphone (puck, headset, microphone and speaker combo, earbuds etc.). Internal laptop microphones are discouraged, as they cause echo during calls and at times disable the call entirely. You may be asked to leave the web version if you join via an internal microphone; you may instead join via a telephone or cell phone. Please make arrangements to ensure you have an external microphone.
Location
Hotel Information:
DoubleTree by Hilton
Address: 5460 N River Rd, Rosemont, IL 60018
Reservation Link: Book Your Room (Use Google Chrome in case Safari doesn’t work)
For those that may choose to call to make their reservation, the number is 1-800-756-5505 and Group Code: ACC
Deadline to make reservations is 16th Feb 2024
Parking:
Remote Attendees: Zoom invites have been emailed and can also be found in the agenda below.
In case of any issues, please reach out to Lavanya Podila (lpodila2@illinois.edu)
Participants
Attendees: The ACCESS quarterly meeting will be attended by EC and leaders of each of the service teams https://docs.google.com/spreadsheets/d/1R6bAJ7C47bcFuQWcGDa020HFBRMnXu876sJjTt9RcGc/edit#gid=0
Agenda
Wednesday, Feb 28th | |
|---|---|
Location: Signature 3 BallroomZoom Coordinates |
Parallel A Session | Parallel B Session | Parallel C Session |
|---|---|---|
Location: Cont..Signature 3 Ballroom | Location: | Location: |
Zoom coordinates | Zoom Coordinates | Zoom Coordinates |
Time (CDT) | Duration | Session | Session Type | Facilitator | Note Taker |
7:30 AM - 8:00 AM | 30 mins | Breakfast (Location: Foyer) | |||
8:00 AM - 8:15 AM | 15 mins | Introduction and agenda review | Program Wide Discussion | John Towns | |
8:15 AM - 9:45 AM | 90 mins | DEI Workshop | Program Wide Discussion | AJ Laur | DEI Workshop Meeting Notes |
9:45 AM - 10:05 AM | 20 mins | Break | |||
10:05 AM - 11:30 AM | 85 mins | Difficult Conversations I and II | Program Wide Discussion | AJ Laur | DEI Workshop Meeting Notes |
11:30 AM - 11:40 AM | 10 mins | Break | |||
11:40 AM - 12:30 PM | 50 mins | DEI (Setting Up Group Norms and Wrap Up) | Program Wide Discussion | AJ Laur | DEI Workshop Meeting Notes |
12:30 PM - 1:30 PM | 60 mins | Lunch (BC’s Private Dining Room) | |||
1:30 PM - 2:00 PM | 30 mins | Communications - Newsletter Feedback | Parallel A(Signature 3 Ballroom) | Dina Meek | Communications Meeting Notes |
1:30 PM - 2:30 PM | 60 mins | Understanding Data Transfers | Parallel B | Schopf | Data Transfers Notes |
1:30 PM - 2:30 PM | 60 mins | What’s everyone developing | Parallel C | Stephen Deems | Latest Development Meeting Notes |
2:30 PM - 3:00 PM | 30 mins | Break | |||
3:00 PM - 4:00 PM | 60 mins | Outreach and associated working groups | Program Wide Discussion | Ag Ameko/ Shawn Strande | Outreach Meeting Notes |
4:00 PM - 5:00 PM | 60 mins | Working Groups Strategy | Program Wide Discussion | Shelley Knuth/ Shawn Strande | Working Group Strategy Notes |
5:00 PM - 5:30 PM | 30 mins | Wrap-up | Program Wide Discussion | John Towns | |
Thursday, Feb 29th | |
|---|---|
Location: Signature 3 BallroomZoom Coordinates |
Time (CDT) | Duration | Session | Session Type | Facilitator | Note Taker |
7:30 AM - 8:00 AM | 30 mins | Breakfast (Location: Foyer) | |||
8:00 AM - 8:15 AM | 15 mins | Meeting kickoff. Recap from Day 1 | Program Wide Discussion | John Towns | |
8:15 AM - 9:45 AM | 90 mins | PY 3 Plans | Program Wide Discussion | All | |
9:45 AM - 10:15 PM | 120 mins | ACCESS usage and reporting | Program Wide Discussion | Joe White | |
10: 15 AM - 10:35 AM | 20 mins | Break | |||
10:35 AM - 11:35 AM | 60 mins | Goals and Evaluation | Program Wide Discussion | Dave Hart/John Towns | |
11:35 AM - 12:00 PM | 25 mins | EAB Feedback | Program Wide Discussion | Shawn Strande | |
12:00 PM - 12:15 PM | 30 mins | Wrap-up and Depart | Program Wide Discussion | John Towns | |
Actions
ACCESS Quarterly Meeting Action Items and Decision Recording: All action items and decisions made during the quarterly meeting will be captured here.
References
Shared Drive to store presentations/relevant documentation: https://drive.google.com/drive/u/3/folders/1QbHQZOzPSdOT5o9dfNgHOtBY30at_7K4
List of agenda topics submitted: https://docs.google.com/spreadsheets/d/17UTopbbNSgl-3tn95eLBw6TR4IsPBqcgFHf6uW8HXfE/edit?pli=1#gid=1094408448
List of attendees: https://docs.google.com/spreadsheets/d/1R6bAJ7C47bcFuQWcGDa020HFBRMnXu876sJjTt9RcGc/edit#gid=1649965332
Contact Lavanya Podila lpodila2@illinois.edu with any questions.