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ACCESS EAB Meeting Dates: 27th Feb 2024

ACCESS Quarterly Meeting Dates: 28th Feb 2024 -29th Feb 2024

Location:  Chicago

Meeting Materials

Preparation

  • Attendees not familiar with Zoom, please contact Lavanya Podila or your area project manager to setup a applications setup and testing, prior to the quarterly meeting.

  • You may only connect with an external microphone (puck, headset, microphone and speaker combo, earbuds etc.). Internal laptop microphones are discouraged, as they cause echo during calls and at times disable the call entirely. You may be asked to leave the web version if you join via an internal microphone; you may instead join via a telephone or cell phone. Please make arrangements to ensure you have an external microphone.

  • Please submit any requested agenda items via the ACCESS Program Quarterly Topic Request form. 

  • All requested agenda topics can be seen HERE.

Location

Hotel Information: DoubleTree by Hilton

Address: 5460 N River Rd, Rosemont, IL 60018

Reservation Link:  Book Your Room (Use Google Chrome in case Safari doesn’t work)

For those that may choose to call to make their reservation, the number is 1-800-756-5505 and Group Code: ACC

Deadline to make reservations is 16th Feb 2024

Parking:

Remote Zoom Coordinates

  • Zoom coordinates will be sent by Outlook meeting invitation

Participants

Agenda

Wednesday, Feb 28th
 
Location: Signature 3 Ballroom
Zoom Coordinates
 
Parallel A Session
Parallel B Session
Parallel C Session
Location:
Location:
Location:
Zoom coordinates
Zoom Coordinates
Zoom Coordinates
Time (CDT)
Duration
Session
Session Type
Facilitator
Note Taker
7:30 AM - 8:00 AM
30 mins
Breakfast (Location: Foyer)
8:00 AM - 8:15 AM
15 mins
Introduction and agenda review
Program Wide Discussion
John Towns
 
8:15 AM - 9:45 AM
90 mins
DEI Workshop
Program Wide Discussion
AJ Laur

9:45 AM - 10:05 AM
20 mins
Break
10:05 AM - 11:30 AM
85 mins
Difficult Conversations I and II
Program Wide Discussion
AJ Laur
11:30 AM - 11:40 AM
10 mins
Break
11:40 AM - 12:30 PM
50 mins
DEI (Setting Up Group Norms and Wrap Up)
Program Wide Discussion
AJ Laur
12:30 PM - 1:30 PM
60 mins
Lunch (BC’s Private Dining Room)
1:30 PM - 2:00 PM
30 mins
Communications - Newsletter Feedback
Parallel A
Dina Meek

1:30 PM - 2:30 PM
60 mins
Understanding Data Transfers
Parallel B
Schopf

1:30 PM - 2:30 PM
60 mins
What’s everyone developing
Parallel C
Stephen Deems

2:30 PM - 3:00 PM
30 mins
Break
3:00 PM - 4:00 PM
60 mins
Outreach and associated working groups
Program Wide Discussion
Ag Ameko/ Shawn Strande

4:00 PM - 5:00 PM
60 mins
Working Groups Strategy
Program Wide Discussion
Shelley Knuth/ Shawn Strande

5:00 PM - 5:30 PM
30 mins
Wrap-up
Program Wide Discussion
John Towns

Thursday, Feb 29th
 
Location: Signature 3 Ballroom
Zoom Coordinates
 
Time (CDT)
Duration
Session
Session Type
Facilitator
Note Taker
7:30 AM - 8:00 AM
30 mins
Breakfast (Location: Foyer)
8:00 AM - 8:15 AM
15 mins
Meeting kickoff. Recap from Day 1
Program Wide Discussion
John Towns
 
8:15 AM - 9:45 AM
90 mins
PY 3 Plans
Program Wide Discussion
All

9:45 AM - 10:15 PM
120 mins
ACCESS usage and reporting
Program Wide Discussion
Joe White

10: 15 AM - 10:35 AM
20 mins
Break
10:35 AM - 11:35 AM
60 mins
Goals and Evaluation
Program Wide Discussion
Dave Hart/John Towns

11:35 AM - 12:00 PM
25 mins
EAB feedback
Program Wide Discussion
Shawn Strande

12:00 PM - 12:15 PM
30 mins
Wrap-up and Depart
Program Wide Discussion
John Towns

Actions

ACCESS Program Quarterly Meeting Action Items and Decision Recording

References

  1. Shared Drive to store presentations/relevant documentation: https://drive.google.com/drive/u/3/folders/1QbHQZOzPSdOT5o9dfNgHOtBY30at_7K4

  2. List of agenda topics submitted: https://docs.google.com/spreadsheets/d/17UTopbbNSgl-3tn95eLBw6TR4IsPBqcgFHf6uW8HXfE/edit?pli=1#gid=1094408448

  3. List of attendees: https://docs.google.com/spreadsheets/d/1R6bAJ7C47bcFuQWcGDa020HFBRMnXu876sJjTt9RcGc/edit#gid=1649965332

Contact Lavanya Podila lpodila2@illinois.edu with any questions.

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