2023-12-19 ACCESS EC Meeting Agenda & Summary

1. SGX3 ACCESS website usability engagement @Paul and @Claire (30 mins)

2. Approval of summaries from prior EC meetings John Towns (5 mins)

   1. 2023-11-21 EC Meeting Summary (approved)
      

3. Program Milestone Check John Towns (5 mins)

   1. Action item for the awardees to update their program milestones

      1. no additional comments or updates

   2. Reminder: Do not edit "Dashboard" tab, please edit "ACCESS program milestones" tab as needed

      1. Resource catalog enhancement - covers many areas - the scope was to cut down resources and filter for RPs - Support has launched but it has some more to go

      2. Website - waiting on go live date - delayed by SC and other meetings - determining best time for launch - getting stakeholders input

      3. Allocations would be next quarter - meta selector

         1. have all groups met to determine how all this fits to gether - yes they need to discuss

      4. Program wide goals - eval team down selected 3 for a starting point - there will be subsequent discussion noted in the tracker

         1. Dave sent out an email on it

         2. Discuss more at next meeting
            

4. EC Review (5 mins)

   1. https://docs.google.com/document/d/1BqLGEzE4ME4gj8Mp7NNGWbOAjkw7odShSX9XEFsJRLc/edit?pli=1#heading=h.e0ce5of25nir (updating link)

   2. EC is asked to review and make recommendations on the refreshed Communications Plan

   3. It's out there for review by the EC.

   4. This revised plan tries to leverage the working groups.

   5. Will have this item for next EC meeting for a vote.
      

5. March Quarterly Meeting Lavanya Podila (15 mins)

   1. Potential location options

      1. Arizona, Chicago (Big Ten Center), Indianapolis, anywhere else?

      2. Location finalized: Chicago

   2. Dates

      1. Dates finalized: 27th, 28th and 29th February

   3. Audience

      1. PIs/Co-PIs and leads similar to Boulder meeting?

   4. Will there be a full day EAB meeting as well?

   5. Is there interest in holding a full or half-day DEI workshop as part of this meeting? If so, do teams have budget to contribute?
      

6. Evaluation Plan David Hart (10 mins)

   1.  Draft Evaluation Plan

7. NAIRR Pilot Update David Hart (5 mins)

8. Informational Items (10 mins)

   1. Allocations Stephen Deems

      1. Researcher Advisory Committee Agenda Topics (Requested from RAC)

         1. Next meeting will be: Monday, February 26, from 2:30 – 4:00 PM (Central time)

         2. Input is requested from EC on topics. See current list of topics here: ACCESS Researcher Advisory Committee

            1. Items recommended/suggested by the RAC are merged with the EAB tracker: https://docs.google.com/spreadsheets/d/1CtAMssCnj8RNfWk7M7K4RvZG-rBdNJsuFseFVQWuP5s/edit#gid=266099631

               1. Software

               2. Data transfer

      2. New Allocations Website

         1. Launching on Tuesday, January 9, 2024.

            1. Slow roll-out (will be announced via newsletters/announcements later in January)

            2. 

            3. Submission Window is Now Open for March 2024 AARC Meeting

               1. Proposals accepted until January 31, 2024. Review meeting 2nd week of March. Awarded proposals start/renew April 1. More information.

   2. MATCH Shelley Knuth

   3. CONECT Tim Boerner

      1. Representatives from all teams met last week to share efforts to date/perspectives on a resource selector tool/filter. See notes from that meeting here. The group settled on the following next steps based on similarities in requirements:

         1. Reps from Allocations and Operations will meet to converge on a single solution for resource listings/filtering.

         2. Reps from Support, Operations, and Metrics will meet to talk about ways the two selector tool options might potentially be merged or at least ensure continuity in results if they remain two separate tools (https://access-ara.ccs.uky.edu:8080/ and content available in the Operations chatbot

         3. Metrics will be consulted throughout to determine where information they can provide can be made available via these various options.

   4. MMS Tom Furlani

   5. OpenCI John Towns

      1. Great experience at NeurIPS last week. CB&E and Comms should consider presence in the future.

      2. Reminder that the RP forum bylaws v1.0 were circulated for EC input. Eva could not attend today, but we will have her for discussion at our next meeting.

      3. 
         

Misc Topics:

• Cancel EC meeting on 2nd January?