2023-10-09 NSF - OpenCI Meeting Agenda & Summary

Agenda/Notes

1. Updates from NSF (5 minutes)

   1. The cyber training meetings, support and the comms team are in tune with each other as the ACO is leading the strategic part of the process.

   2. Dina meets with all the service team leads and they communicate weekly, the comms team struggles with receiving feedback and news from the teams every week.

   3. Dina had a really good kick off meeting with Stephen Deems as he's the chair for the comms team now, he has really good ideas. She mentioned that she relies heavily on these folks to come up with stories and topics. But there has been a failure on the part of these service team leads to communicate. The Comms team is happy to create and share stories on any of these topics.

   4. Tips and topics and news to broadcast, basically forecasting any issues or pressures coming up.

   5. The working group hasn’t been told about the scope, maybe it can be a part of the charter of the working group.

   6. Sharon and Tom would like cybertraining and CSSI were there training and developing of cybertraining professionals, scientific SW sustainability to become a part of the ecosystems. There's a lot of confusion about ACCESS.

   7. Upcoming in 2 weeks about Summit for AI institutes from agriculture to biomechanics, they may not know what is ACCESS

   8. Shawn mentions that with the Support example, that you need to make some choices/changes, we need both communications and community engagements to happen. The answer basically is a campaign, the program is evolving and its pertinent that we revaluate and reinforce these goals and bring these to the working groups. When a PI says this is a goal, then its all hands on deck to ensure these goals are completed.

2. NSF Dashboard for ACCESS Shannon Bradley (15 minutes)

   1. Will be discussed next week

3. Mid-Year Review (10 minutes)

   1. need an agenda

   2. John to share the agenda outline with NSF and then the agenda will be built on this.

   3. Timesot for the mid year review 10 am to 6 pm eastern
      

4. What have we heard from stakeholders? (5 minutes)

   1. John was at CASC meeting last week in Boston, hearing good comments from people who've been in the industry space.

   2. People knew what ACCESS is and John didn’t have to share or explain what the program is which is a testament to the efforts of the staff

   3. CSSI meeting attended by Tom and Sharon, searching different methods, they are doing things which will soon become the Track 5. The CSSI communities were not very aware of the services.

   4. There are elements we know and the value propositions for the CSSI communities

   5. There is definitely a value add for the CSSI communities, they just don’t think about that

   6. Tom mentions that one of the things that will become very important is sustainability.

   7. By next year, cybertraining, CSSI would find more value in ACCESS and what are the mechanisms

   8. Media coverage received by the Grace Hopper conference over the weekend was awkward

   9. Part of it is driven by industry layoffs over the past year

5. Area updates (10+ minutes)

   1. ACO

      1. Team met last week to start preparations for mid-year review

      2. Continued work on CGC documents

   2. Evaluation;

      1. Shawn continues to work on evaluation plans

   3. Communications;

      1. Newsletter survey went out to the external list in The ACCESS Advance last week

      2. Comms Standing Committee - had good kick-off with Stephen Deems, new Co-chair

      3. SC23 - a lot of bandwidth being devoted to this right now

      4. Website - hoping to launch improved “getting started” content this week

   4. Community Engagement;

      1. Metrics engaging with champions -

         • Presentation for the campus champions - for MMS, grew out of engagement with PEARC (last week) - lots signed up for XDMOD - community building.  Very well received, 20 people signed up for campus champion permissions - and make accounts with campus champion permissions a few days after the event.

           • This was September 19, 2023.

         • Will do a similar presentation for the resource providers - xdmod, make presentations specifically tailored for resource providers - targeting RP forum date, currently TBD.

      2. Tapia - Ag/Allocations

         • Tapia - gave away all of the access materials  - Sept 13, 2023 - Ag/Allocations - did hear back from a person from community college, to have further discussion with their team to see how their school could use ACCESS (get allocations, etc).  Need to find out what their use cases would be -

   5. Project Office;

      1. Prepping for IPR July 2023 - September 2023

      2. Prepping for Mid Year Review

   6. EAB

Misc:

Xdmod - doesn’t have complete feedback, question posed about policy, stay tuned for more information. Tom expects to hear back from the officers at OAC in the coming weeks.
 

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