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Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • OpenCI: John Towns (v), Shawn Strande, Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Tom Gulbransen, Sharon Geva

  • Guest Speaker:

(v) indicates a voting member

Agenda/Notes

  1. Working Groups

    1. ACCESS Evaluation Working group Charter Shawn Strande

      1. Seeking approval for Evaluation Working Group Charter: https://docs.google.com/document/d/1DIBacAC94whc-QXf6oObLmtB9t_22xZg7O7tNpbE_LA/edit#heading=h.v03fy51e60in

    2. ACCESS DEI Working Group charter Stephen Deems

      1. Seeking approval for DEI charter - draft charter

  2. Approval of summaries from prior EC meetings John Towns (5 mins)

    1. 29 August 2023 EC Summary

  3. Program Milestone Check John Towns (10 mins)

    1. Action item for the awardees to update their program milestones

    2. Reminder:Do not edit "Dashboard" tab, please edit "ACCESS program milestones" tab as needed

  4. Agenda for Sept ACCESS Quarterly Meeting (10 mins)

    1. https://docs.google.com/spreadsheets/d/1vjSQtOzA6VIFpApGb2cB73zQ0ZNdb1ai5lW6K1mta9o/edit?resourcekey#gid=1647574730

    2. What are our goals for the meeting?

  5. Topic 2 (10 mins)

    1. We are considering some improvements to the meeting process and the format these notes take - we are hoping to improve on

      1. Tracking decisions more easily during meetings so we can find them/refer to them much more easily in the future

      2. Make future ACO “To Dos” more easily found and trackable to completion

      3. Assist in meeting management by implementing a “Parking Lot” for items we need to lay aside for another meeting

        1. https://www.lucidmeetings.com/glossary/parking-lot

      4. Adding a mechanism for tracking attendance metrics so it is more easily evaluated and included in various reports by the ACO

      5. Provide for an Overview Dashboard for the EC, ACO, and NSF meeting teams

      6. Provide for an Individualized Overview Dashboard for ACO members

    2. Please see this page for consideration:

      1. 2023-09-05 - New Layout - ACCESS EC Meeting Agenda & Summary

  6. Informational Items (10 mins)

    1. Allocations Stephen Deems

      1. Working with Support on a “Courtesy Review” process for Discover allocations. Planning to engage the Campus Champions to build a miniature review panel to provide requestors with input on how to better their allocation requests if their needs progress and they move to Accelerate or Maximize allocation tiers.

        1. Planning to leverage the CCEP awards to provide incentives to participate.

    2. MATCH Shelley Knuth

    3. CONECT Tim Boerner

    4. MMS Tom Furlani

    5. OpenCI John Towns

Misc Topics:

Next EC Meeting: 5th September 2023

To Do List

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Reference: EC Backlog & Action Items

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board

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