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Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • OpenCI: John Towns (v), Shawn Strande, Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Tom Gulbransen, Sharon Geva

  • Guest Speaker:

(v) indicates a voting member

Agenda/Notes

  1. Working Group Updates (15 mins)


  2. Approval of summaries from prior EC meetings John Towns (5 mins)

    1. 8 August 2023 EC Summary

  3. Program Milestone Check John Towns (10 mins)

    1. Action item for the awardees to update their program milestones

    2. Reminder:Do not edit "Dashboard" tab, please edit "ACCESS program milestones" tab as needed

  4. Identifying, prioritizing, and addressing ACCESS tasks: Stephen Deems (10 mins)

    1. What’s our process for addressing items like the following that cross awardees? If we know of certain things that need addressed, how do we communicate (and to whom) to prioritize and track that? Some recent topics:

      1. ACCESS Account creation:

        1. Academic Status (currently optional field)

          1. ACCESS awardees and RPs are asking for this to be required

        2. Persons whose institutions aren’t in our database yet

          1. Process ill-defined and/or not implemented properly?

          2. Causes account creation process to stall (maybe?)

        3. Web/branding guidelines have not reached these pages

        4. Changing organizations — currently very difficult

          1. Is this a security concern that prevents ID holders from being able to do this?

          2. Could/should we preserve history of org. changes?

  5. Concerns about internal communication, specifically related to personas: @Shelley Knuth (10 mins)

    1. I brought up at PEARC that Support intended to lead the personas conversation. My understanding is that there are a variety of parallel efforts that are being enacted

    2. As I also know, there are several iterations of the website currently underway

    3. These are all challenges as we strive to seek community feedback. I feel that we really need to discuss how to make sure we are all communicating better

  6. Informational Items (10 mins)

    1. RAMPS David Hart Stephen Deems

    2. MATCH Shelley Knuth

      1. We would like to get an up to date list of the software that each of the RPs are running. Can Operations assist with getting this list? Otherwise we would need to do a workaround.

    3. CONECT Tim Boerner

    4. MMS Tom Furlani

    5. OpenCI John Towns


Misc Topics

Reference: EC Backlog & Action Items

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board

Next EC Meeting: 22nd August 2023

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