2024-12-10 ACCESS EC Meeting Agenda & Summary

Attendees:

• RAMPS: Stephen Deems (v), Dave Hart

• MATCH: Shelley Knuth (v), Alana Romanella

• CONECT: Tim Boerner (v), Leslie Froeschl

• MMS: Tom Furlani (v), Joe White

• RP: Jeremy Fischer (v)

• EAB: Chuck Pavlovski

• OpenCI: John Towns (v), Amit Majumdar, Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

• NSF: Sharon Geva, Puri Bangalore

• Guest Speaker: Dina Meek

(v) indicates a voting member

Decisions made during the meeting:

Agenda/Notes

1. Approval of summaries from prior EC meeting John Towns (5 mins)

   1. 2024-12-3 ACCESS EC Meeting Agenda & Summary

   2. 
      

2. Supplements John Towns

   1. Any additional discussion

      1. Dina talk about SC goals and what we got out of SC 2024

      2. IF we will include a request to support outreach at additional meetings, we will need at least a short list from which to down-select.
         

3. EC Charter last item John Towns

   1. Discuss rotating chair idea. Email worked out much of this

   2. Need to update language in ACCESS EC Charter (December 2024) to reflect how we are proceeding.
      

4. Consolidated Review Comments John Towns

   1. Current document: Consolidated ACCESS PY2 Review Comments v4

   2. possible action items/communications added

   3. Need to determine if the EC will take any action items or if we need to send any communications to NSF.
      

5. EC Program Milestones John Towns (5 mins)

   1. Updates on milestones reporting by Chuck P:

      1. Added comms milestones from list reported by Dina Meek

      2. All milestones updated as per task - ATT-145 - Getting issue details... STATUS

4. Meetings To Do Follow Ups

5. Informational Items (10 mins)

   1. RP Forum Jeremy Fischer

   2. Allocations Stephen Deems

      • Resource Catalog goes live next Monday, December 16

        • Acting on the most pressing feedback; things will still need touched-up after launch

        • Holding off wider promo until the new year

        • Will be most helpful to hear from users post-launch to collect and process feedback

      • “How did you hear about ACCESS?” going into request forms

        • Data will be reviewed regularly by Comms team to provide data for planning efforts

        • Options:

          • Word of mouth (peer or colleague); PhD advisor; Program officer; Organization (campus, workplace, or community group); Conference event; ACCESS website; NSF website; Online discussion forum, blog, or social media; Search engine results; Science news story; Longtime researcher / I already knew about it; I heard about ACCESS from a different source. Please describe _____; Don’t know

      • Phony Allocations requests

        • A few rolling in here and there. Continuing to work with Security on the topic

        • Allocations has some ideas regarding better ways to identify these

          • Would like to talk to Operations about this in the new year regarding any potential changes/safeguards we can make in the ID creation phase

   3. MATCH Shelley Knuth/Alana

   4. CONECT Tim Boerner/Leslie

   5. MMS Tom Furlani

      1. Final stages of interview to bring on new software developer

      2. Working with Lavanya on logistics for Sept Q meeting in Buffalo

   6. EAB Chuck P

   7. OpenCI John Towns

   8. NSF Sharon and Puri

      1. Annual Review - need to start planning - Open to input on style/agenda since it is all virtual
         

Misc Topics:

Next EC Meeting:

• December 17, 2024

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board