Page Comparison

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• RAMPS: Stephen Deems (v), Dave Hart

• MATCH: Shelley Knuth (v)

• CONECT: Tim Boerner (v), Leslie Froeschl

• MMS: Tom Furlani (v), Joe White

• OpenCI: John Towns (v), Shawn Strande, Ron Payne, Lavanya Podila, Lisa Kaczmarczyk, Cindy Wong

• NSF: Tom Gulbransen (NSF)

• Guest Speaker:

(v) indicates a voting member

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1. Approval of summaries from prior EC meetings John Towns (5 mins)

   1. 13 December 2022 EC Summary (approved)

2. Informational Items (10 mins)

   1. RAMPS Stephen Deems

      1. (Follow-up from a previous meeting)

         1. DEI products presented/made available to the ACCESS Allocations Reviewer Committee (AARC) are now available in the Drive Space for reference.

            1. Link should be open to anyone.

      2. Allocations website focus groups

         1. Collected a boatload of feedback from RPs/PIs/etc. to consider re:

            1. Menu navigation; quick links; language; FAQs for XSEDE PIs; ACCESS-wide requests (handbooks, how-to’s, etc.)

      3. Risk Register populated

         1. Some are at “ACCESS Program” levels

            1. e.g. “AWS Outages”, “Security Breach”, “Documentation”

      4. FABRIC interest in ACCESS Allocations

         1. Dave presented to FABRIC leadership team regarding Allocation Services offerings

            1. They lack a panel review process and would like to offload that service

            2. A lot of the discussions / ideas play into Allocation Innovative Pilots (workflows/sensors/instrumentation that can’t be shared simultaneously)

            3. Need some help defining what a FABRIC allocable “unit” could be.

      5. International Science Reserve (New York Academy of Science) approached RAMPS

         1. regarding their "next phase of readiness exercises” - including the resource allocation phase. Could potentially be spinning up an xRAS instance for their use.

   2. MATCH Shelley Knuth

      1.  Upcoming FMLA leave

      2. Beginning Engagement activities after break - any conferences we should attend let me know

   3. CONECT Tim Boerner

   4. MMS Tom Furlani

   5. OpenCI John Towns

      1. 
         

3. Inclusive terminology on website Shelley Knuth (10 minutes)

   1. John to put a link here for the terminology list:

   2. PI’s are requested to encourage their teams to refer to the terminology list while developing content
      

4. Scheduling the first EAB meeting John Towns (10 minutes)

   1. Cindy Wong will work with PIs to find a time that works for them, then setup a doodle poll for the EAB members. We are thinking the first meeting will be virtual, potentially in late February/early March.

   Getting the right awareness for this meeting Tom Gulbransen (10 minutes)

   1. All of the members from the slate have confirmed their availability for EAB

   2. Action item for the PI’s : If anyone has any additional opportunities for engagement, please send out the following

      1. a short title,

      2. 1-2 line description,

      3. any website/link and

      4. contact person
         

   3. Follow up question - What materials will be provided to EAB members so they are educated and informed before the first meeting?

      1. PI’s may be asked to record some webinars for their respective areas which will be shared with the EAB members to ensure personnel are informed on the program and individual awards.

      2. Details will be shared early next year
         

5. Accurate Representation for the EC meeting Tom Gulbransen (15 minutes)

   1. Question - Is there accurate representation in the EC meeting from different working groups?

   2. Discussion regarding various working groups: Branding/Web, Roadmaps, Cybersecurity Governance, IAM, Cross-Track DEI, Communications, Metrics/Evaluation, Incident Response, Evaluation, Community Engagement, OnDemand, Ticketing

   3. Decision made -

      1. In each of the EC meetings, 1 or 2 representatives from the working group’s come in and provide 5- minute updates.

      2. This allows for more visibility for the representatives and an opportunity for them to feel heard

      3. Also ensures that the EC can help prioritize some of the key activities

   4. Action item - Lavanya to work with John and develop a cadence for the WG’s
      

6. Option to pursue supplement for evaluation John Towns (10 Minutes)

   1. Continued discussion from last meeting

   2. DRAFT prospectus to consider

   3. Feedback - We want to ensure that the supplement doesn't create a perception that there are key activities that are not being undertaken by the awardees.
      

Reference: EC Backlog

Next EC Meeting: 3 January 2022

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