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ACCESS EAB Meeting Dates: 27th  

27th Feb 2024, Tuesday (8:00 AM CT - 5:00 PM CT)

ACCESS Quarterly Meeting Dates:

28th Feb 2024, Wednesday (8:00 AM CT - 5:30 PM CT)

29th Feb 2024, Thursday (8:00 AM CT - 12:30 PM CT)

Location:  Chicago

Meeting Materials

Preparation

  • Attendees not familiar with Zoom, please Please contact Lavanya Podila or your area project manager to setup a applications setup and testing, prior to the quarterly meeting.

  • You may only connect with an external microphone (puck, headset, microphone and speaker combo, earbuds etc.). Internal laptop microphones are discouraged, as they cause echo during calls and at times disable the call entirely. You may be asked to leave the web version if you join via an internal microphone; you may instead join via a telephone or cell phone. Please make arrangements to ensure you have an external microphone.

  • Please submit any requested agenda items via the ACCESS Program Quarterly Topic Request form. 

  • All requested agenda topics can be seen HERE.

Location

Hotel Information:

DoubleTree by Hilton

Address: 5460  5460 N River Rd, Rosemont, IL 60018

Reservation Link:  Book Your Room (Use Google Chrome in case Safari doesn’t work)

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Deadline to make reservations is 16th Feb 2024

Link to Doubletree Floor Map

View file
nameDoubleTree Floor Plan.pdf

Parking Options

Self-Parking without in-and-out access: $15.00 per day

Self-Parking with unlimited in-and-out access: $31.00 per day

Valet Parking with unlimited in-and-out access: $46.00 per day

Airport Shuttles

Free airport shuttles are available from Chicago O'Hare International Airport.

Please call this number +1 847-292-9100

Remote Zoom Coordinates

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Attendees: Zoom invites have been emailed via Outlook and can also be found in the agenda below. In case of any issues, please reach out to Lavanya Podila (lpodila2@illinois.edu)

Participants

Agenda

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Wednesday, Feb 28th
 
Location: Signature Ballroom
Zoom Coordinates
 
Parallel A Session
Parallel B Session
Parallel C Session
Location: Cont..Signature Ballroom
Location: Artistry (Mezzanine Level)
Location: Leander (Mezzanine Level)
Zoom coordinates
Zoom Coordinates

TACC Link:
https://utexas.zoom.us/j/8127357324?_x_zm_rtaid=9ZahsYpTTMuZU33SZjAa7Q.1709149479208.8b3e0e4f94ee1583bed4a9b5106ed8ac&_x_zm_rhtaid=952#success
Zoom Coordinates
Time (CDT)
Duration
Session
Session Type
Facilitator
Note Taker
7:30 AM - 8:00 AM
30 mins
Breakfast (Location: Foyer)
8:00 AM - 8:15 AM
15 mins
Introduction and agenda review
Program Wide Discussion
John Towns
 
8:15 AM -
10
9:
15
45 AM
120
90 mins
DEI Workshop
Program Wide Discussion
AJ
Laur
Lauer
DEI Workshop Meeting Notes
9:45 AM - 10:05 AM
20 mins
Break
10:
15
05 AM -
10
11:
45 AM30
30 AM
85 mins
Difficult Conversations I and II
Program Wide Discussion
AJ Lauer
DEI Workshop Meeting Notes
11:30 AM - 11:40 AM
10 mins
Break
10
11:
45
40 AM - 12:
45
30 PM
120
50 mins
Teambuilding/
DEI
workshop (cont.
(Setting Up Group Norms and Wrap Up)
Program Wide Discussion
AJ
Laur
Lauer
DEI Workshop Meeting Notes
12:
45
30 PM - 1:
45
30 PM
60 mins
Lunch (BC’s Private Dining Room)
1:
45
30 PM - 2:
15
00 PM
30 mins
Communications - Newsletter Feedback
Parallel A
(Signature Ballroom)
Dina Meek
Communications Meeting Notes

Slides

1:
45
30 PM - 2:
45
30 PM
60 mins
Understanding Data Transfers
Parallel B
(Room: Artistry, Mezzanine)
Jennifer Schopf
Data Transfers Notes

1:
45
30 PM - 2:
45
30 PM
60 mins
What’s everyone developing
Parallel
Stephen Deems
C
(Room Leander, Mezzanine)
Dave Hart
Latest Development Meeting Notes
2:
45
30 PM - 3:
15
00 PM
30 mins
Break
3:
15
00 PM - 4:
15
00 PM
60 mins
Outreach and associated working groups
Program Wide Discussion
Ag Ameko/ Shawn Strande/John Towns/Stephen Deems
Outreach Meeting Notes
4:
15
00 PM - 5:
15
00 PM
60 mins
Working Groups Strategy
Program Wide Discussion
Shelley Knuth/ Shawn Strande
Working Group Strategy Notes
5
15
:00 PM - 5:30 PM
15
30 mins
Wrap-up
Program Wide Discussion
John Towns

Zoom Coordinates
Thursday, Feb 29th
 
Location: Signature Ballroom
https://illinois.zoom.us/j/82258409126?pwd=ZEJxSFFzT3FnaDIvVWpycVljVzRYUT09&from=addon
 
Time (CDT)
Duration
Session
Session Type
Facilitator
Note Taker
7:30 AM - 8:00 AM
30 mins
Breakfast (Location: Foyer)
8:00 AM - 8:15 AM
15 mins
Meeting kickoff. Recap from Day 1
Program Wide Discussion
John Towns
 
8:15 AM - 9:45 AM
90 mins
PY 3 Plans
Program Wide Discussion
All
PY 3 Plans Meeting Notes
9:45 AM - 10:15
PM
AM
120
30 mins
ACCESS usage and reporting
Program Wide Discussion
Joe White
Usage & Reporting Meeting Notes
10:15 AM - 10:35 AM
20 mins
Break
10:35 AM - 11:35 AM
60 mins
Goals and Evaluation
Program Wide Discussion
Dave Hart/John Towns
Goals & Evaluation Meeting Notes
11:35 AM - 12:00 PM
25 mins
EAB
feedback
Feedback
Program Wide Discussion
Shawn Strande
EAB Feedback Notes
12:00 PM - 12:
15
30 PM
30 mins
Wrap-up and Depart
Program Wide Discussion
John Towns

Actions

ACCESS Program Quarterly Meeting Action Items and Decision Recording

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: All action items and decisions made during the quarterly meeting will be captured here.

References

  1. Shared Drive to store presentations/relevant documentation: https://drive.google.com/drive/u/3/folders/1QbHQZOzPSdOT5o9dfNgHOtBY30at_7K4

  2. List of agenda topics submitted: https://docs.google.com/spreadsheets/d/17UTopbbNSgl-3tn95eLBw6TR4IsPBqcgFHf6uW8HXfE/edit?pli=1#gid=1094408448

  3. List of attendees: https://docs.google.com/spreadsheets/d/1R6bAJ7C47bcFuQWcGDa020HFBRMnXu876sJjTt9RcGc/edit#gid=1649965332

Contact Lavanya Podila lpodila2@illinois.edu with any questions.