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ACCESS EAB Meeting Dates: 27th  

27th Feb 2024, Tuesday (8:00 AM CT - 5:00 PM CT)

ACCESS Quarterly Meeting Dates:

28th Feb 2024, Wednesday (8:00 AM CT - 5:30 PM CT)

29th Feb 2024, Thursday (8:00 AM CT - 12:30 PM CT)

Location:  Chicago

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Meeting Materials

• Google Folder to store presentations: https://drive.google.com/drive/u/3/folders/1QbHQZOzPSdOT5o9dfNgHOtBY30at_7K4

Preparation

• Attendees not familiar with Zoom, please Please contact Lavanya Podila or your area project manager to setup a applications setup and testing, prior to the quarterly meeting.

• You may only connect with an external microphone (puck, headset, microphone and speaker combo, earbuds etc.). Internal laptop microphones are discouraged, as they cause echo during calls and at times disable the call entirely. You may be asked to leave the web version if you join via an internal microphone; you may instead join via a telephone or cell phone. Please make arrangements to ensure you have an external microphone.

• Please submit any requested agenda items via the ACCESS Program Quarterly Topic Request form. 

• All requested agenda topics can be seen HERE.

Location

Hotel Information:

DoubleTree by Hilton

Address: 5460  5460 N River Rd, Rosemont, IL 60018

Reservation Link:  Book Your Room (Use Google Chrome in case Safari doesn’t work)

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Deadline to make reservations is 16^th Feb 2024

Link to Doubletree Floor Map

Parking Options

Self-Parking without in-and-out access: $15.00 per day

Self-Parking with unlimited in-and-out access: $31.00 per day

Valet Parking with unlimited in-and-out access: $46.00 per day

Airport Shuttles

Free airport shuttles are available from Chicago O'Hare International Airport.

Please call this number +1 847-292-9100

Remote Zoom Coordinates

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Attendees: Zoom invites have been emailed via Outlook and can also be found in the agenda below. In case of any issues, please reach out to Lavanya Podila (lpodila2@illinois.edu)

Participants

• Attendees: The ACCESS quarterly meeting will be attended by EC and leaders of each of the service teams https://docs.google.com/spreadsheets/d/1R6bAJ7C47bcFuQWcGDa020HFBRMnXu876sJjTt9RcGc/edit#gid=0
  

Agenda

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Wednesday, Feb 28th
Location: Signature Ballroom Zoom Coordinates

Parallel A Session	Parallel B Session	Parallel C Session
Location: Cont..Signature Ballroom	Location: Artistry (Mezzanine Level)	Location: Leander (Mezzanine Level)
Zoom coordinates	Zoom Coordinates TACC Link: https://utexas.zoom.us/j/8127357324?_x_zm_rtaid=9ZahsYpTTMuZU33SZjAa7Q.1709149479208.8b3e0e4f94ee1583bed4a9b5106ed8ac&_x_zm_rhtaid=952#success	Zoom Coordinates

Time (CDT)

Duration

Session

Session Type

Session Description

	Facilitator	Note Taker
7:30 AM - 8:00 AM	30 mins	Breakfast (Location: Foyer)
8:00 AM - 8:15 AM	15 mins	Introduction and agenda review	Program Wide Discussion

 

	John Towns
8:15 AM -

10

9:

15

45 AM

120

90 mins

DEI Workshop

Program Wide Discussion

AJ

Laur

Lauer	DEI Workshop Meeting Notes
9:45 AM - 10:05 AM	20 mins	Break
10:

15

05 AM -

10

11:

45 AM30

30 AM	85 mins	Difficult Conversations I and II	Program Wide Discussion	AJ Lauer	DEI Workshop Meeting Notes
11:30 AM - 11:40 AM	10 mins	Break

10

11:

45

40 AM - 12:

45

30 PM

120

50 mins

Teambuilding/

DEI

workshop (cont.)AJ Laur

(Setting Up Group Norms and Wrap Up)	Program Wide Discussion	AJ Lauer	DEI Workshop Meeting Notes
12:30 PM - 1:30 PM	60 mins	Lunch (BC’s Private Dining Room)
1:30 PM - 2:00 PM	30 mins	Communications - Newsletter Feedback	Parallel A (Signature Ballroom)	Dina Meek	Communications Meeting Notes Slides
1:30 PM - 2:30 PM	60 mins	Understanding Data Transfers	Parallel B (Room: Artistry, Mezzanine)	Jennifer Schopf	Data Transfers Notes
1:30 PM - 2:30 PM	60 mins	What’s everyone developing	Parallel C (Room Leander, Mezzanine)	Dave Hart	Latest Development Meeting Notes
2:30 PM - 3:00 PM	30 mins	Break
3:00 PM - 4:00 PM	60 mins	Outreach and associated working groups	Program Wide Discussion	Ag Ameko/ Shawn Strande/John Towns/Stephen Deems	Outreach Meeting Notes
4:00 PM - 5:00 PM	60 mins	Working Groups Strategy	Program Wide Discussion	Shelley Knuth/ Shawn Strande	Working Group Strategy Notes
5:00 PM - 5:30 PM	30 mins	Wrap-up	Program Wide Discussion	John Towns

Thursday, Feb 29th
Location: Signature Ballroom https://illinois.zoom.us/j/82258409126?pwd=ZEJxSFFzT3FnaDIvVWpycVljVzRYUT09&from=addon

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Time (CDT)

Duration

Session

Session Type

Facilitator

Note Taker

Actions

Actions

ACCESS Quarterly Meeting Action Items and Decision Recording

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: All action items and decisions made during the quarterly meeting will be captured here.

References

1. Shared Drive to store presentations/relevant documentation: https://drive.google.com/drive/u/3/folders/1QbHQZOzPSdOT5o9dfNgHOtBY30at_7K4

2. List of agenda topics submitted: https://docs.google.com/spreadsheets/d/17UTopbbNSgl-3tn95eLBw6TR4IsPBqcgFHf6uW8HXfE/edit?pli=1#gid=1094408448

3. List of attendees: https://docs.google.com/spreadsheets/d/1R6bAJ7C47bcFuQWcGDa020HFBRMnXu876sJjTt9RcGc/edit#gid=1649965332

Contact Lavanya Podila lpodila2@illinois.edu with any questions.