Logistics
Date:
Location:
Attendees: This ACCESS EAB Meeting Dates:
27th Feb 2024, Tuesday (8:00 AM CT - 5:00 PM CT)
ACCESS Quarterly Meeting Dates:
28th Feb 2024, Wednesday (8:00 AM CT - 5:30 PM CT)
29th Feb 2024, Thursday (8:00 AM CT - 12:30 PM CT)
Location: Chicago
Meeting Materials
Google Folder to store presentations: https://drive.google.com/drive/u/3/folders/1QbHQZOzPSdOT5o9dfNgHOtBY30at_7K4
Preparation
Please contact Lavanya Podila or your area project manager to setup a applications setup and testing, prior to the quarterly meeting.
You may only connect with an external microphone (puck, headset, microphone and speaker combo, earbuds etc.). Internal laptop microphones are discouraged, as they cause echo during calls and at times disable the call entirely. You may be asked to leave the web version if you join via an internal microphone; you may instead join via a telephone or cell phone. Please make arrangements to ensure you have an external microphone.
Location
Hotel Information:
DoubleTree by Hilton
Address: 5460 N River Rd, Rosemont, IL 60018
Reservation Link: Book Your Room (Use Google Chrome in case Safari doesn’t work)
For those that may choose to call to make their reservation, the number is 1-800-756-5505 and Group Code: ACC
Deadline to make reservations is 16th Feb 2024
Link to Doubletree Floor Map
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Parking Options
Self-Parking without in-and-out access: $15.00 per day
Self-Parking with unlimited in-and-out access: $31.00 per day
Valet Parking with unlimited in-and-out access: $46.00 per day
Airport Shuttles
Free airport shuttles are available from Chicago O'Hare International Airport.
Please call this number +1 847-292-9100
Remote Attendees: Zoom invites have been emailed via Outlook and can also be found in the agenda below. In case of any issues, please reach out to Lavanya Podila (lpodila2@illinois.edu)
Participants
Attendees: The ACCESS quarterly meeting will be attended by EC and leaders of each of the service
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Zoom coordinates will be sent by Outlook meeting invitation
Actions
ACCESS Program Quarterly Meeting Action Items and Decision Recording
Preparation
Contact aco-ops@access-ci.org with questions.
Please submit any requested agenda items via the ACCESS Program Quarterly Topic Request form.
All requested agenda topics can be seen HERE.
Agenda
Conflicts
Generic Slide Template
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teams https://docs.google.com/spreadsheets/d/1R6bAJ7C47bcFuQWcGDa020HFBRMnXu876sJjTt9RcGc/edit#gid=0
Agenda
Wednesday, Feb 28th | |
|---|---|
Location: Signature BallroomZoom Coordinates |
Parallel A Session | Parallel B Session | Parallel C Session |
|---|---|---|
Location: Cont..Signature Ballroom | Location: Artistry (Mezzanine Level) | Location: Leander (Mezzanine Level) |
Zoom coordinates | Zoom Coordinates | Zoom Coordinates |
Time (CDT) | Duration | Session | Session Type | Facilitator | Note Taker |
7:30 AM - 8:00 AM | 30 mins | Breakfast (Location: Foyer) | |||
8:00 AM - 8:15 AM | 15 mins | Introduction and agenda review | Program Wide Discussion | John Towns | |
8:15 AM - 9:45 AM | 90 mins | DEI Workshop | Program Wide Discussion | AJ Lauer | DEI Workshop Meeting Notes |
9:45 AM - 10:05 AM | 20 mins | Break | |||
10:05 AM - 11:30 AM | 85 mins | Difficult Conversations I and II | Program Wide Discussion | AJ Lauer | DEI Workshop Meeting Notes |
11:30 AM - 11:40 AM | 10 mins | Break | |||
11:40 AM - 12:30 PM | 50 mins | DEI (Setting Up Group Norms and Wrap Up) | Program Wide Discussion | AJ Lauer | DEI Workshop Meeting Notes |
12:30 PM - 1:30 PM | 60 mins | Lunch (BC’s Private Dining Room) | |||
1:30 PM - 2:00 PM | 30 mins | Communications - Newsletter Feedback | Parallel A(Signature Ballroom) | Dina Meek | Communications Meeting Notes |
1:30 PM - 2:30 PM | 60 mins | Understanding Data Transfers | Parallel B(Room: Artistry, Mezzanine) | Jennifer Schopf | Data Transfers Notes |
1:30 PM - 2:30 PM | 60 mins | What’s everyone developing | Parallel C(Room Leander, Mezzanine) | Dave Hart | Latest Development Meeting Notes |
2:30 PM - 3:00 PM | 30 mins | Break | |||
3:00 PM - 4:00 PM | 60 mins | Outreach and associated working groups | Program Wide Discussion | Ag Ameko/ Shawn Strande/John Towns/Stephen Deems | Outreach Meeting Notes |
4:00 PM - 5:00 PM | 60 mins | Working Groups Strategy | Program Wide Discussion | Shelley Knuth/ Shawn Strande | Working Group Strategy Notes |
5:00 PM - 5:30 PM | 30 mins | Wrap-up | Program Wide Discussion | John Towns | |
Thursday, Feb 29th | |
|---|---|
Location: Signature Ballroomhttps://illinois.zoom.us/j/82258409126?pwd=ZEJxSFFzT3FnaDIvVWpycVljVzRYUT09&from=addon |
Time (CDT) | Duration | Session | Session Type | Facilitator | Note Taker |
7:30 AM - 8:00 AM | 30 mins | Breakfast (Location: Foyer) | |||
8:00 AM - 8:15 AM | 15 mins | Meeting kickoff. Recap from Day 1 | Program Wide Discussion | John Towns | |
8:15 AM - 9:45 AM | 90 mins | PY 3 Plans | Program Wide Discussion | All | PY 3 Plans Meeting Notes |
9:45 AM - 10:15 AM | 30 mins | ACCESS usage and reporting | Program Wide Discussion | Joe White | Usage & Reporting Meeting Notes |
10:15 AM - 10:35 AM | 20 mins | Break | |||
10:35 AM - 11:35 AM | 60 mins | Goals and Evaluation | Program Wide Discussion | Dave Hart/John Towns | Goals & Evaluation Meeting Notes |
11:35 AM - 12:00 PM | 25 mins | EAB Feedback | Program Wide Discussion | Shawn Strande | EAB Feedback Notes |
12:00 PM - 12:30 PM | 30 mins | Wrap-up and Depart | Program Wide Discussion | John Towns | |
Actions
ACCESS Quarterly Meeting Action Items and Decision Recording: All action items and decisions made during the quarterly meeting will be captured here.
References
Shared Drive to store presentations/relevant documentation: https://drive.google.com/drive/u/3/folders/1QbHQZOzPSdOT5o9dfNgHOtBY30at_7K4
List of agenda topics submitted: https://docs.google.com/spreadsheets/d/17UTopbbNSgl-3tn95eLBw6TR4IsPBqcgFHf6uW8HXfE/edit?pli=1#gid=1094408448
List of attendees: https://docs.google.com/spreadsheets/d/1R6bAJ7C47bcFuQWcGDa020HFBRMnXu876sJjTt9RcGc/edit#gid=1649965332
Contact Lavanya Podila lpodila2@illinois.edu with any questions.