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Attendees:

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  • John Towns

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  • Dina Meek

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  • Tom Gulbransen

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  • Lavanya Podila

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  • Jay Alameda

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  • Shawn Strande

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  • Cindy Wong

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  • Sharon Geva

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  • Kim Mann Bruch

  • Shannon Bradley

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titleAttendance

Name

9/11

9/18

9/25

9/27

10/2

10/9

10/16

10/23

10/30

11/6

11/13

11/20

11/27

12/4

12/11

12/18

John Towns

X

cancelled

Dina Meek

Status
colourRed
titleAbsent

Tom Gulbransen

Status
colourRed
titleAbsent

Lavanya Podilla

X

Jay Alameda

X

Shawn Strande

X

Cindy Wong

X

Sharon Geva

X

Kim Mann Bruch

X

Shannon Bradley

X

Decisions made during the meeting:

    Use Decision Macro

Agenda/Notes

  1. Introduction to new agenda layout

  2. Updates from NSF (5 minutes)

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Topic 1

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Evaluation;

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Communications;

  1. HPCWire Reader’s Choice Awards - four stories featured on our website have been submitted

  2. Social Media - Kim shared our LinkedIn address on her profile and we got dozens of new followers! Can everyone please try to do that?

    1. Our address: https://www.linkedin.com/company/accessforci/

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Community Engagement;

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Project Office;

  1. Prep for ACO Retreat, Sept Quarterly meeting

  2. Prep for SC 23

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EAB

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    1. PEP was sent - but not reviewed yet (sent on Friday)

    2. Got a note from Katie Anapass - NAIRR (National IA research resource)

  2. Working Group and Standing Committees

    1. Reaching out to all groups to move them through the formal charting process in accordance with agreed process

    2. Will be following up with Working Groups to determine their status - Shawn Strande

  3. Documents sent to NSF

    1. ACCESS Program Wide Responses to CPOs Observations

      1. Sharon did not receive - John is resending

      2. It was received during the meeting

    2. Updated ACO PEP (v2.1)

  4. NSF Policy question

    1. Have privacy concerns with respect to the data provided publicly via XDMoD been looked at in less then the past 10 years? We are working under a directive from an OAC Office Director dating back that long.

      1. is this consistent with new guidance? - @sharong will take this back for review

  5. What have we heard from stakeholders? (5 minutes)

    1. John received two comments from other teams that EC participation in WGs/SCs is very helpful and lessens need to interact with full EC.

  6. Area updates (10+ minutes)

    1. ACO

  1. Responses to COP observations from review: Nearly completed. Awaiting final approval of text. Expect to submit this week.

  2. Program-wide goals: Good progress here. Language has nearly settled, but there is a bit more discussion to get to a set of working goals. Next up will be establishing associated metrics.

      1. program-wide goals sent to EC for acceptance as working set of goals

        1. expect to begin work on metrics following acceptance

      2. Will present to EAB next week

      3. Working on Policy Minder document with CGC (Cybersecurity Guidance Council - Program Wide effort)

    2. Evaluation;

      1. Eval working group moving forward with draft eval plan. Expect it to be ready on or before the planned October 18 specified in eval WG charter.

    3. Communications; - Dina Absent

      1. Teams will be turning over a set of ACCESS FAQs to Dina to share

    4. Community Engagement;

      1. Working on standing committee charter for review by group this week prior to program wide update, as well as updated plan document.

      2. Process for getting to a standing committee is working well

    5. Project Office;

      1. Agenda planning for September Quarterly Meeting

    6. EAB

      1. Draft report from PEARC EAB meeting - is under review

      2. Agenda planning for September 18 program-wide meeting

      3. Planning for Dec in-person EAB meeting

Info

Parking Lot

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Next Meeting: 25th September 2023 - NSF may be traveling to PI meetings?

Action Tracker:

  •  Have privacy concerns with respect to the data provided publicly via XDMoD been looked at in less then the past 10 years? - @sharong will get back to us in two weeks -
  •  Respond to PEP and ACCESS Program Wide Responses - @sharong and Tom Gulbransen -

Use Action Item Macro to track assigned To Do Items - check the box when it is complete

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Reference