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Attendees:

• Present: Lizanne DeStefano, John Towns, Dina Meek, Tom Gulbransen, Lavanya Podila, Jay Alameda, Cynthia Dillon, Shawn Strande, Cindy Wong, Sharon Geva

Agenda/Notes

1. New inputs or feedback from community, teams, or Updates from NSF (5 minsminutes)

2. Evaluations Update Lizanne DeStefano (Unlicensed) (10 mins)

   1. Foci/scope of the week -

   2. Open or Emerging Risks/Issues

   3. Successes or achievements
      

3. Communications Update Dina Meek (10 mins)

   1. Foci/scope of the week

   2. Open or Emerging Risks/Issues

   3. Success or achievements
      

4. Community Engagement Update Jay Alameda (10 mins)

   1. Foci/scope of the week

   2. Open or Emerging Risks/Issues

   3. Successes or achievements
      

5. Project Office Updates Lavanya Podila (10 mins)

   1. Foci/scope of the week

   2. Open or Emerging Risks/Issues

   3. Successes or achievements
      

6. EAB Updates Shawn Strande (10 mins)

   1. Foci/scope of the week

   2. Open or Emerging Risks/Issues

   3. Successes or achievements
      

7. Planned Events

   1. PEARC 23 in Portland, OR, 23th July - 27th July
      

8. Financial considerations

   Misc:Continuing discussion on metrics (10 minutes)

9. PEARC ACCESS program meeting (10 minutes)

   1. Input from NSF

   2. From ACOs perspective; we will probably want to focus on key areas out of the in-person meeting (program-wide goals; next steps on program wide DEI; data collection/eval)

10. Draft agenda for PEARC hybrid EAB meeting (5 minute)

    1. ACCESS NSF Panel Reviews from each Service Team 

    2. EAB Scope: Opportunities for expanded engagement with the ACCESS EAB and potential changes to the EAB Charter to support this.

    3. Scheduling a full-day EAB in-person meeting in the fall (see comment below under area update)

11. What have we heard from stakeholders? (5 minutes)

12. Area updates (10+ minutes)

    1. ACO

       1. Working on IPR (April 2023-June 2023)

       2. Finalize all action items and decisions from the program wide meeting which will then be posted on the Wiki

       3. Working to complete updated PEP (in particular the metrics/KPIs) by the end of next week

    2. Evaluation;

    3. Communications;

    4. Community Engagement;

    5. Project Office;

       1. Prepping for ACCESS Booth at PEARC working with Communications team to create staffing plans

       2. Prepping for ACCESS Colocated Event at PEARC on 27th, need to finalize agenda

       3. ACCESS PI Videos (10-minute) (videos will be focused on how each service area is bringing innovation to the further democratization of access to our national supercomputing ecosystem. This will be a full-length video, which will also be broken down into smaller videos for social media. There’s no script; just you responding to a prompt about your team’s innovations)

          1. Working with the PIs, and videographer to create a schedule and

          2. Working with Purchasing to issue payment to reserve Hyatt Regency conference room
             

    6. EAB: Logistics for PEARC EAB meeting; Would also like to look at dates for next in-person fall EAB meeting. Should we co-schedule with the next ACCESS in-person meeting? Getting this/these calendared soon will ensure maximum EAB participation.
       

Next Meeting: 17th July 2023

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