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Agenda/Notes

1. Updates from NSF (5 minutes)

   1. They are open to hearing about what parts of the review were helpful, what were inefficient

   2. Tom: Seemed like review process was very consuming - they don’t want it to be distracting from what we should be doing

   3. Open to suggestions

      1. Discussed other options

      2. Separate evaluations leads to interpretation that we are less integrated than we are

      3. There would be more interaction between teams if we had a consolidated review of some kind

   4. Suggestion from Tom - What if NSF was to take an outcome that is part of the program - and review that topic as a whole across all teams?

   5. Panel review is helpful because panel does provide advice - but the advice is related to what was presented to them

   6. Ask the panelists their opinion of what they would want to ask of the entire team - and then they could create more informed feedback

2. What have we heard from stakeholders? (5 minutes)

   1. Quarterly Meeting last week

      1. Winona presented the RP survey to the RP meeting

   2. Questionnaire about Quarterly Meeting will be going out - will report on survey next week

      1. informal feedback is good
         

3. PY3 Quarterly Meeting Supplement (10 minutes)

   1. Do we want to ask for a supplement? Lavanya would like to start the process if so

   2. Will NSF entertain a proposal?

   3. Sharon - it would be good to see how the meetings went - some kind of quantitative analysis on how effective in person ones are in comparison with the Virtual one we just had. How we have learned to make the in person ones better. Will it be just leadership or whole team? This will all need to be discussed.

      1. Could EC give a tradeoff analysis before we submit a proposal? It would make sense for it to come from them so it can cover the whole team. Lavanya will add this to the agenda for tomorrow.

      2. The ACO should not have to give justification for everyone, but from an organizing perspective would be welcome.
         

4. Area updates (10+ minutes)

   1. ACO

      1. Team working on responses to panel report

   2. Evaluation

      1. Reported last week

      2. Working on summary document from each of the 3 surveys

   3. Communications

      1. Revised newsletters - should roll out late this month/early next

      2. PY2 highlights book - Dina reviewed in layout; should be coming to the EC this week

      3. Dina attending biweekly CaRCC-sponsored communicators meeting to help discover new channels to reach new audiences

   4. Project Office

      1. Will send QM feedback form shortly

      2. Send an attendee list for the next QM

      3. Prep underway for ACCESS Booth at PEARC

      4. Contract negotiation for Confluence and Jira for the next year

      5. Tom - when do we need the supplement? LP: as soon as possible - it takes a while for monies to arrive here. Down Payments for Catering and hotel will be due in a couple weeks

         1. It will be slow to get monies from NSF from this point forward - because of the end of our fiscal year coincides with the federal budgets

         2. Main cost is travel and hotel - if other teams bring many participants

      6. Working on tool improvements

   5. EAB

      1. Allocations meeting with EAB has been pushed

      2. Aiming for Thurs July 18 - 1030 - 1230 CST - for next meeting

      3. Charter is moving forward - ACO will help edit
         

5. Misc:

   1. Review To Do Tasks for NSF Meetings