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To Do: Rather than trying to project where we might go - should we put a note on the web site for “where should ACCESS go?” “invite ACCESS to come here” - this is $0 investment and could be beneficial.
ACCESS Usage and Reporting
- John Towns & Shawn Strande - ask Joe White to create a System Availability report - Show excess allocations that have been made - to provide an early warning system of what usage could be coming - could also impact outreach like we can accommodate smaller usage customers or something
Goals and Evaluation
- Shannon Bradley and Lavanya Podila Track Change Requests in Quarterly and Annual Reports
- John Towns and Lavanya Podila - capture how the change improved things from when ACCESS began
PY3 Plans
- John Towns Talk to Shelley Knuth about request for more administrative support - feeds to budget changes
Working Groups Strategy
- Shawn Strande - new working group operation strategy that provides for clearer path of communication from WGs to the EC and back (possibly including RACI strategy in the Chartering process)
- Shannon Bradley - investigate alternatives to RACI for nimbler response to requests from EAB, EC, RAC, etc.
- David Hart - committed to implementing RACI for his groups
- Shawn Strande - work with EC to determine if having a single point of contact with SME in chartering would help streamline the chartering process
- Shawn Strande - process for weighing needs to determine if there should be a minor framework, a working group, or a standing committee to get certain things done
- Shawn Strande - outline process for understanding the scope of decision making authority of a working group
- Shawn Strande - how can we make decisions and work completed visible outside the teams that are doing the work? So it can be reviewed to make sure we all are working on things we are supposed to based on project goals
- Lavanya Podila - create feedback loops for Standing Committees so they can report up and close out items as they are worked on and completed + close out activity flow as well
- Shawn Strande - create section in Charter that defines the purpose of the EC Advocate on the standing committee/WG - they should be making the decisions and reporting back or helping decide what things should be brought to the EC for decision making
- Shawn Strande - create a section of the Charter that defines what it means to be done and a target date for that to be complete (will not apply to Standing Groups)
- John Towns - determine a way to get anonymous feedback from SCs and WGs on concerns or frustrations and help address them
- Shawn Strande - bring this consolidated list back to the EC and decide if these will be done and have them take the decision back to their teams
Understanding Data Transfers
- John Towns - Suggestion: map where data transfers are - should we ask team to do this?
Overall Review
- Lavanya Podila and Shannon Bradley - Project charters are important and we should find a way to get the WGs the right help to get them done - this one change would go a long way