To effectively use XRAS, you must understand the six core concepts described in this section. The workflow assumptions built into XRAS are based on the concepts of projects, allocations, requests, roles, transactions, and opportunities. We define and describe them here since they affect the rest of this document.
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Projects
The concept of a “project” is central to the value XRAS provides to your allocations process. A project, assigned a unique identifier (in a format of your choosing), encompasses all the requests, allocations, reviews, and transactions spanning the history of a line of work supported by your institution’s resources. Projects may be short and consist of a single request (e.g., a project to support a single training course or workshop) or long and encompassing many requests (e.g., a project spanning many years of recurring allocations requests by the same lead investigator). The linkages provided via projects let you easily see the history of a project and allow reviewers to look at prior requests and reviews to see if progress has been made or if previous reviewers’ concerns have been addressed in the latest submission.
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