Draft
ACCESS Email Communication Protocols
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Lists: Several mailing lists that vary dramatically in size and scope are available (or can be created). The following list is ordered from the widest-to-narrowest scope and more specialized audiences. Lists with an asterisk* are to have limited use due to a specific audience. Sometimes an email communication may be sent to multiple lists. The team email address (communications@access-ci.org) will be added to each active email list so that the team (who are all included on that email list) knows when someone sends something out.
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List Name | Who is Subscribed | Who Owns/Where Located | Appropriate News to Deploy |
The ACCESS Advance | ~44k inherited from XSEDE; plus all current and future ACCESS users | ACO/Constant Contact | General, broad |
Inside ACCESS | ~100 ACCESS staff | ACO/Constant Contact | Of interest to ACCESS staff |
Resource Providers | rp-forum@access-ci.org list exists with roughly 100 RP contacts and some ACCESS staff. | Leslie | Anything specific to RP community – integration, news about changes to infrastructure/ policies, etc. |
Campus Champions | A LOT of people at institutions across the country. Campus Champions owns & maintains this list separately from us. | CC Leadership - Cathy Chaplin can send messages as needed. cchaplin@internet2.edu | Training, new resource info, allocations news, general news, promotion of various programs that would be of interest to research computing community… |
Reviewers* | Allocation Reviewers | Allocations | Allocation-related items |
Researcher Advisory Committee | RAC members | Allocations, Support, Metrics | |
External Advisory Board | EAB members | ACO | Items of interest specifically to the EAB (meeting notifications, etc.) |
ACCESS Communications Team | All ACCESS Comms Team members | ACO/Constant Contact | Please add to any email communication you send out (communications@access-ci.org) |
Researchers on active allocations | (doesn’t yet exist) | Active researchers |
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Channel | Frequency | Audience |
The ACCESS AdvanceCurrently | quarterlyMonthly - first week | Gen. ACCESS community |
Inside ACCESS | Monthly - last week | ACCESS staff |
Introduction to ACCESS Support Digest | Bi-weekly | (Support) - Affinity groups, current allocations, CSSN (mentors, students, opt-ins) |
Slack - All ACCESS | instantly | Gen. subscribed ACCESS community |
Slack - RP | instantly | Resource Providers |
Slack - Campus Champs | instantly | Campus Champions |
1-2 posts/business day | RPs, researchers, public | |
1-2 posts/business day | RPs, researchers, public | |
YouTube | Upload whenever needed | RPs, researchers, public |
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