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Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella, Jim Griffioen

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • RP: Jeremy Fischer (v), Eric Adams

  • EAB: Chuck Pavloski

  • OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Puri Bangalore

  • Guest Speaker:

Parking Lot

After Monday May 5 - everyone share Team PY4 goals

  • Review on May ??, 2025 - dedicate a separate date

  • EC create PY4 EC Team goals and milestones that support ACCESS wide goals

We get Sharon and Puri’s feedback on June 3

After that - within 2 week - have discussion on priorities and action plans - look at June? (June 10 is our quarterly meeting)

Lavanya and Shannon will find good dates

(v) indicates a voting member

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titleAttendance

4/1/25

4/8/25

4/15/25

4/22/25

4/29/25

Stephen Deems

X

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X

David Hart

X

X

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X

Shelley Knuth

X

X

X

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Alana Romanella
Jim Griffioen

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titleAbsent

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titleAbsent

Tim Boerner

X

X

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X

Tom Furlani

X

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X

X

Joe White

X

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X

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Jeremy Fischer

X

X

X

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Eric Adams

X

X

X

X

John Towns

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X

X

Chuck Pavlovski

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X

X

X

Amit Majumdar

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X

Leslie Froeschl

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X

X

X

Lavanya Podilla

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X

X

Lisa Kaczmarczyk

X

X

X

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Shannon Bradley

X

X

X

X

Sharon Geva

X

X

X

X

Puri Bangalore

X

X

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Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the tool bar)

Agenda

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  1. Consent Agenda Stephen Deems (5 mins)

    1. Approval of summaries from prior EC meeting

      1. 2025-04-22 ACCESS EC Meeting Agenda & Summary

    2. Informational Items

      1. RP Forum Jeremy Fischer

      2. Allocations Stephen Deems

      3. MATCH Shelley Knuth/Alana/Jim

      4. CONECT Tim Boerner/Leslie

      5. MMS Tom Furlani

      6. EAB Chuck P

        1. Report from March 18th meeting sent to EC.

      7. OpenCI John Towns

        1. Prepping for ACO discussion with NSF on May 2

      8. NSF Sharon and Puri

    3. Milestone Review

    4. To Do / Follow Ups

      1. We had a question last week about the DEI SC - and Stephen was going to bring a report back from the Comms WG

    5. Reminders

      1. Annual Reports

    6. Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

Additional Agenda Items

  1. Cybersecurity SC Interim Report (10-15 min)

    1. Derek Simmel

    2. Presentation: (will share links)

      1. Reviewed members, what they do, and showed their Charter, Privacy Policy, …

      2. AUP (does it need sharper teeth? - might need discussed at the EC level)

      3. RACI needs approved before release

      4. Privacy Policy will need approval

      5. Charter - has a small change and will need reapproved as well

    3. Request from an RP - ask if an ACCESS ID is part of an allocated project - unclear if privacy policy allows this

      1. this would be nice to include in updates

    4. Vulnerability detected - notify who is responsible for the system it is on - let owner know and create ticket as needed

      1. we keep reminding

      2. Qualis does provide an indication of urgency

  2. EAB Report Review (15 min) - Chuck

    1. The EAB provided feedback and suggestions in response to reports from each ACCESS award area.

    2. In particular, the EAB focused on these three overall, program level issues:

      1. Cooperation and Coordination for outreach and other activities

        1. office hours and things should be reviewed

        2. some of the comments are unclear - not sure what some of the feedback needs

      2. Goals and Impacts quantification efforts

      3. Overlap and long-term governance planning

    3. Chuck - will put this on google so people can comment

      1. Gives the EC more time to look at the report (they just got it yesterday)

  3. RP Forum - Review ByLaws - Jeremy - Tabled till next week

    1. New RP by-laws to review - you should have gotten an email ahead of this meeting

  4. Goal 4 language John Towns (10 min)

    1. Can we come to closure on updated Goal 4 language?

      1. Current language

        1. Extend the use of resources and services available via ACCESS to under-represented communities, under-resourced institutions, and non-traditional domains

      2. Suggested to EAB

        1. Extend the use of resources and services available via ACCESS to additional organizations and domains

      3. EAB Recommendation

        1. Extend the use of resources and services available via ACCESS to all communities, under-resourced institutions, and non-traditional domains

          1. having the word “under” makes this not acceptable to the new administration

          2. what does “under-resourced” really mean? how would we measure it?

      4. Tim Suggestion: I still vote for my scope-less version: "Extend the use of resources and services available via ACCESS"

      5. Stephen Suggestion: From the NSF priorities page: “must aim to create opportunities for all Americans everywhere”

      6. If we un-qualify it too much - we lack specific ways to measure and create metrics

        1. what kind of goals, metrics, HPIs would we use?

      7. We can just report absolutes - increased users, increased RPs, domains, etc. and then it is up to us if we drill down for our own uses

      8. Call to Vote: ? cannot vote without Jeremy year - and we did not notify ahead of time

        1. Propose this for final vote next meeting

Tasks to Review

image-20250429-145132.jpeg
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titleEC Program Milestones
https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20IN%20(%22Annually%22%2C%20%22In%20Progress%22%2C%20%22Monthly%22%2C%20%22Ongoing%22%2C%20%22Quarterly%22%2C%20%22Semi%20Annually%22%2C%20%22Upcoming%22)%20AND%20labels%20%3D%20%22EC%22
image-20250429-145403.jpeg
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titleQuarterly and Annual Meetings To Do Follow Ups
https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)


Misc Topics:

Next EC Meeting: 6th May 2025

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board