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  1. Approval of summaries from prior EC meeting Stephen Deems (5 mins)

    1. 2024-12-17 ACCESS EC Meeting Agenda & Summary

    2. #3 Consolidated Review Comments - these are done - John / ACO has an action item to pull action items out of it and place them in JIRA

    3. approved

  2. EC Agenda, Goals and Milestones Stephen Deems (20 mins)

    1. Introduction to new Chair Goals

    2. https://docs.google.com/presentation/d/1YbSAHVErer3mZ37er48aZnJgoXcDI0CZum83wT33Ufo/edit#slide=id.p1

    3. image-20250107-191529.png

      image-20250107-191648.png

      Upcoming Topics - what will ACCESS do in PY4?
      Should the EC have goals?

      image-20250107-192125.png

    4. From Chuck - this might be good to include in some form as part of the EAB on-boarding

    5. John - should we look at creating some kind of Org Chart (showing people) or Org Structure (showing process/info flow)

      1. Stephen - we could use this to look it to see if we are organized the right way

    6. Stephen - should we have a single PEP plan? Or at least thinking more that way?

    7. Tom F - ACCESS wide milestones would be useful - how can EC move ACCESS move forward - milestones would be nice to do that

    8. James G - How do you collect those priorities? We need to know what the community’s goals are as well as future thinking to help community see things they don’t know about yet

    9. Stephen - when we set priorities - some may come out of individual awards as a focus for a time period

      1. if we have our individual priorities - we could still have ACCESS wide ones that won’t leave a team behind

    10. Amit - WGs and how they work across awards and toward common goals - this is important and is working well to keep things from originating just from one team

    11. Stephen - Prioritization - how can we take track goals and translate them down to what tracks and groups could distill down and focus on

    12. John - we have never been able to nail down specific priorities - how do we do that?

      1. Stephen - if we start at a team level that is a start but we need all tracks to commit to goals then we can then narrow down

      2. Dave - opportunity is timely and we will be looking at PY4 plans soon - we should ID collective priorities to target

    13. John - talk about all suggestions and suggest a short list which could inform PY4 plans

    14. Amit - what about program wide metrics?

      1. John - yes in a way - we have not set program wide priorities in terms of goals - prioritization has been happening in our own areas and not program wide - there are only a few we can do and have the capacity to work on

    15. Stephen - we need to have internal facing and external facing information

  3. ACCESS Annual Surveys David Hart (5 mins)

    1. ACCESS Staff Survey will be distributed to staff very soon. (this week or next)

    2. ACCESS Community Survey feedback deadline is tomorrow (Jan. 8)

    3. Resource Provider Survey draft to be shared soon.

  4. Preparation for EAB Orientation Chuck P (10 mins)

    1. Doodle Poll: https://doodle.com/meeting/organize/id/e7YOABjb

    2. Determine what day we can get all 6 EC members to help with onboarding

    3. 8 have accepted - 1 is still outstanding

  5. EC Program Milestones

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  1. Stephen Deems (5 mins)

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  1. Meetings To Do Follow Ups

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