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Attendees:

John Towns, Amitava (Amit) Majumdar, Chuck Pavloski, Dina Meekfor , Lavanya Podila, Cindy Wong, Sharon Geva, Puri Bangalore, Kim Mann Bruch, Shannon Bradley

Info

Parking Lot

Decisions made during the meeting:

    Use Decision Macro

    Agenda/Notes

    1. Updates from NSF (5 mins)

      1. no update

      2. How is travel supplemental request?

        1. was done before the break - but cannot upload a pdf to research.gov - error of “something is in the margins”

        2. working on it today

      3. Government is closed on Thursday Jan 9 for Carter’s Funeral

    2. What have we heard from stakeholders? (5 mins)

      1. everyone was on vacation

    3. NSF Meeting Tasks To Do

    https://access-ci.atlassian.net/jira/core/projects/ATT/list?direction=ASC&filter=%22Category%5BCategory%5D%22%20%3D%20%22NSF%20Meeting%20To%20Do%22%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)&sortBy=duedate

    1. Area updates (10+ mins)

      1. ACO (John)

        1. Supplement Requests - see update above

      2. Evaluation (Amit)

        1. Staff Survey and Community Surveys - any early analysis?

          1. both have been send out

          2. deadline is Wednesday for responses

        2. Program wide metrics will be shared early this year - date?

          1. Dave sent it to EC on Dec 11 - waiting on feedback

          2. RAC reviewed PY2 and will be reviewing PY3

      3. Communications (Dina, Kim)

        1. Newsletter schedule - both internal (tomorrow) and external (Thursday) will go out this week

        2. Kim found 3 female supercomputer users

      4. Project Office (Lavanya, Shannon)

        1. Final location of Quarterly - March - Big 10 Center

        2. Schedule ready for next quarterly report - should be turning it in on Jan 25

        3. Working with Tom F re: hosting in Buffalo

      5. EAB (Chuck, Cindy)

        1. EAB proposed slate finalized - have responses from all but possibly 1 - will confirm

          1. Dina can create a website introduction and press release

        2. All candidates notified

        3. Onboarding of new EAB under way

          1. Cindy will ask for new Bios and photos - will give to Dina

      6. NSF

        1. They are in a CR until Mar 14th - may not be able to travel or participate virtually

          1. The U.S. Congress passed a second Continuing Resolution (CR) to extend federal spending and avert a government shutdown through March 14, 2025.

          2. Big 10 does have remote participation option - good support for remote attendees

        2. Recommends starting to work on the Agenda for the Quarterly Meeting now

          1. Lavanya will be sending meeting invites soon

        3. Planning for annual reviews (which could be impacted by the CR) - if there is a shutdown there will be no reviews

          1. authorization to spend is based on 4th quarter report - so we are ok on that part

          2. annual report should be submitted in April so they can get that approved before the end of the CR

    Next Meeting:

    Jan 13, 2025

    Jan 20, 2025 - cancelled due to MLK day